Administrative Assistant

Hanson Professional Services Inc.•Springfield, IL

12d•$20 - $25•Onsite

About The Position

Hanson Professional Services Inc. is seeking a dynamic, detail-oriented individual to fill a full-time Administrative Assistant position in our Springfield, Illinois headquarters. This role interacts with staff across the organization and helps create an efficient, welcoming, and collaborative workplace environment.

Requirements

Excellent verbal and written communication skills.
Strong organizational skills and attention to detail.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Teams.
Ability to learn and utilize company software systems and document management platforms.
Ability to prioritize and manage multiple assignments while meeting deadlines.
Ability to maintain confidential information and exercise sound judgment.
Strong proofreading and document formatting skills.
High school diploma or equivalent required.
Strong interpersonal and customer service skills.
Ability to build effective relationships with employees, clients, and vendors.
Must be team-oriented and willing to undertake both routine and complex assignments.
Self-motivated with a desire to learn new skills and continuously improve.
Ability to work independently while collaborating effectively with colleagues throughout the organization.
Demonstrated professionalism, reliability, and accountability.

Nice To Haves

Proficiency with Adobe Acrobat and related business software preferred.
Associate degree in business administration, office management, or a related field preferred.
Minimum of three years of administrative support, office coordination, executive support, or related professional experience preferred.
Experience within an engineering, consulting, professional services, or corporate environment is a plus.

Responsibilities

Answering and directing telephone calls and responding to routine inquiries.
Greeting visitors, clients, and vendors in a professional manner.
Coordinating meetings, calendars, conference rooms, and travel arrangements.
Preparing and formatting correspondence, reports, presentations, and other business documents.
Maintaining electronic and physical filing systems and company records.
Assisting with onboarding and orientation activities for new employees.
Coordinating office supplies, vendor services, and facility-related requests.
Supporting project teams with document preparation, meeting coordination, and project record maintenance.
Assisting with company meetings, employee events, training sessions, and special projects.
Managing office calendars, contact databases, and distribution lists.
Supporting leadership and staff with administrative requests and other duties as assigned.