Administrative Assistant

iA Financial Group•Quebec, QC

1d•Hybrid

About The Position

Build the future with us Are you driven by administrative support, organization, and collaboration and eager to contribute to the purpose of a company that aims to help its clients to feel confident and secure about their future? As an Administrative Assistant, you will play a key role in ensuring the smooth operation of the Information Technology sector by supporting the Senior Vice-President, IT Infrastructure and Operations, and the management team. This position represents a great opportunity to showcase your skills and fully leverage your potential within a caring and reliable company. Here, people and their development are at the heart of our priorities, fostering an environment that encourages collaboration and innovation.

Requirements

Has a minimum of 5 years of experience in an administrative role
Holds a Diploma of Vocational Studies (DVS) in Secretarial Studies or an equivalent qualification
Has advanced knowledge of the Microsoft Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneNote)
Is recognized for their attention to detail
Stands out for their organizational skills
Demonstrates a high level of efficiency
Excels at problem-solving and delivering exceptional customer service
Is highly comfortable working with computer systems and numbers
Demonstrates sound judgment, proactivity, and a collaborative approach
Has an intermediate level of English, as this person will be required to review documents and read and write emails in English with unilingual English-speaking partners on a daily basis

Nice To Haves

Knowledge of Planview is considered (asset)

Responsibilities

Managing various administrative support requests from employees within the sector
Drafting, reviewing, and proofreading documents and PowerPoint presentations
Preparing and producing various statistical and accounting reports
Managing calendars, phone calls, and group activity schedules
Planning and organizing internal and external meetings for the sector
Coordinating business travel arrangements and reservations
Managing expense reports, financial accruals, and invoice payments
Producing budget tracking reports
Managing office supply procurement
Verifying consultant timesheets
Collaborating closely with other administrative assistants and managers within the sector