Administrative Assistant Temporary

Community Action Partnership of San Bernardino • San Bernardino, CA

11d • $22 - $25 • Onsite

About The Position

Community Action Partnership of San Bernardino County (CAPSBC) is a non-profit public benefit corporation dedicated to assisting low-income individuals and families become stable and self-sufficient. As the designated Community Action Agency for San Bernardino County, CAPSBC serves a large population of low-income families, elderly, and homeless residents. The Administration Mission focuses on creating an environment of effective leadership, organizational excellence, and professionalism to support quality programs. The Administrative Assistant, under the direction of the Manager of Administrative Support, will provide essential administrative and clerical support services. This role requires independent judgment, a high degree of confidentiality, and the ability to exercise substantial judgment when interacting with various stakeholders including community groups, employees, board members, and other individuals. The position is highly visible and may involve collaboration with the Chief Executive Officer, Board of Directors, Executive staff, and Department Managers on behalf of the Administration Office.

Requirements

• Principles of time management and prioritization
• Effective customer service techniques
• Effective communication and public relations techniques
• English usage, grammar, spelling, vocabulary, and punctuation
• Strong Microsoft Office Suite application experience with increasing level of proficiency
• Office procedures and practices, including filing systems, business correspondence, reception and report writing.
• Understand, model and articulate CAPSBC’s commitment to diversity, excellence, and professionalism in all facets of the work.
• Communicate and deal diplomatically and tactfully with persons from varied social, economic, and cultural backgrounds over the telephone and in person.
• Maintain strict confidentiality.
• Prioritize work and multitask responsibilities as assigned.
• Proficiently operate standard office equipment, including computer hardware and software applications. (i.e., Microsoft Office, Word, Excel, Windows, PowerPoint, and Access).
• Operate Agency/personal vehicle for official business purposes in a safe manner.
• Associate degree and/or minimum of three (3) years of experience in administrative, where duties included collecting and analyzing information, management support, composing and routing correspondence, maintaining files, records, and preparing agendas.
• Position requires intermittent sitting, standing, walking, twisting, and bending.
• Simple grasping and hand manipulation, as well as reaching above and below shoulder level.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Must be able to lift heavy objects weighing up to twenty-five (25) pounds.
• Requires working indoors in temperature-controlled environment with occasional exposure to outside weather conditions and some exposure to copies and printer chemicals and/or fumes.
• The noise level in the work environment is typically low to moderate.
• Maintain a valid and current California Driver License, be insurable, and have/maintain a safe driving record throughout employment.
• Employees with a vehicle registered in their name must maintain state mandated personal automobile insurance coverage throughout the course of employment.

Responsibilities

• Interacts with employees, business partners, and management team and maintains a positive attitude.
• Coordinate and manage calendar meetings, appointments, presentations, conferences, and other Agency activities as assigned.
• Assist Executive Assistant with shared responsibilities in support of CEO, Executive staff, Board of Directors, and Department Management.
• Screen phone calls, requests, and other interdepartmental inquiries on behalf of the CEO, Executive staff, and Agency Board members. Possess a strong knowledge of departmental programs, Agency activities and policies when fielding calls on behalf of the agency and staff.
• May be asked to independently compose correspondence, letters, reports, and technical materials not directly related to the CEO, Executive staff, or Agency Board members.
• Independently research, compile, tabulate and compute data and organize information, establish and maintain financial correspondence and confidential personnel files, logs, and records.
• Assists with various projects which include researching, compiling, arranging, and computing data; ensures proper and timely completion.
• Attend requested meetings and serve as recording secretary to the CAPSBC Community Action Board; prepare agenda and materials; take and transcribe minutes.
• Review, log, determine priority of, and route correspondence; independently compose correspondence, prepare letters, reports and technical materials regarding matters not requiring the Chief Executive Officer’s personal attention.
• Format and produce complex documents from draft, notes, or voice transcription.
• Other duties as assigned.

Benefits

• Reimbursement per mile for use of his/her personal vehicle for business purposes (excluding driving from home and to work) based on the approved IRS (Internal Revenue Service) mileage rate.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree