Temporary Administrative Assistant

Recruit Staff Hire•Metairie, LA

3d•Onsite

About The Position

We are seeking a highly organized and proactive Temporary Administrative Assistant to work with a client located in Metairie for 3 months. This role is essential in supporting daily office operations, ensuring efficient communication, and maintaining accurate records. The ideal candidate will possess strong office skills, excellent communication abilities, and a keen eye for detail. This position offers an opportunity to contribute to a dynamic work environment while gaining valuable administrative experience. M-F / 8-5 $20-$26 per hour

Requirements

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy
Strong organizational skills with the ability to prioritize multiple tasks effectively
Excellent phone etiquette and communication skills in both English and bilingual capabilities (if applicable)
Demonstrated clerical experience with data entry, filing, and proofreading
Knowledge of office management procedures and customer service best practices
Ability to handle confidential information responsibly and professionally
Strong time management skills to meet deadlines efficiently
High School Diploma or greater
2+ years administrative experience
2 years Microsoft Office experience

Nice To Haves

Previous office or administrative experience preferred, including personal assistant roles
Familiarity with multi-line phone systems, calendar management, and office support functions
2 years construction administrative experience

Responsibilities

Collaborate with project teams to meet deadlines and deliverables.
Prepare, distribute, and maintain project-related documents.
Ensure subcontractor compliance with minimum requirements for execution.
Prepare, organize, and distribute subcontract documents, purchase orders, and proposals.
Prepare certified payroll on applicable projects.
Assist with miscellaneous copying, scanning, organizing, and filing tasks.
Provide reception coverage, including dispatching incoming calls, assisting callers with inquiries, and distributing mail and deliveries.
Coordinate conference rooms, calls, couriers, hotels, travel arrangements, seminars, and conferences.
Assist with company luncheons, meeting setup, and trainings as requested.
Work collaboratively as part of a team to achieve administrative results.
Understand administrative procedures and support in their development and execution.
Understand and uphold company culture by implementing and reinforcing project, company, and client policies, procedures, ethics, and standards.
Assist in executing the employee experience strategy by planning and communicating details for corporate events, including happy hours, monthly birthdays, in-house meetings, community events, company-sponsored activities, and training seminars.
Coordinate event details such as invitations, headcounts, rentals, catering, and logistics.
Assist with workflow coding.
Collaborate and manage per diem paperwork with Project Managers.