Administrative Assistant - Management Consulting
About The Position
This role provides day-to-day support for multiple partners and their respective teams in a remote and in-person format within the Management Consulting practice. The position assists with the production of client or Firm deliverables, coordinates meetings and events, and handles travel arrangements. A key responsibility includes navigating reporting, creating and reviewing client invoices using the Firm’s practice management system, and attaining a proficient level of operational knowledge in systems like Workday, WYN, and LCVista to train practice staff. The role also supports internal and external meetings/events, assists with administrative projects, communicates with all levels of the organization, and contributes to the compilation and maintenance of operational support documentation.
Requirements
- HS Diploma or GED equivalent required.
- 5+ years of experience working in an administrative or executive administrative role, preferably in professional services.
- Administrative and organizational, and time management skills.
- Ability to multitask and work in a fast-paced atmosphere.
- Superior verbal and written communication skills with a focus on client service and the ability to exercise independent judgment and initiative while maintaining high confidentiality.
- Solid technical proficiency, including knowledge of MS Office applications (particularly Word, Excel, PowerPoint, and Outlook).
- Candidates must be legally authorized to work in the United States without sponsorship, with the exception of qualified candidates who are bilingual in either Japanese and English or Chinese and English.
Nice To Haves
- Higher level of education/college coursework preferred.
Responsibilities
- Provide day-to-day support for multiple partners and their respective teams in a remote and in-person format.
- Assist with the production of client or Firm deliverables such as presentations, reports, and spreadsheets.
- Coordinate meetings and events, including travel arrangements for partners and staff.
- Navigate reporting, create and review client invoices, utilizing hours and expense detail in Firm’s practice management system.
- Attain a proficient level of operational knowledge in the Firm’s operational systems like Workday, WYN, and LCVista in order to be capable of training practice staff in the appropriate use of system.
- Align and support arrangements for internal and external meetings/events in conference rooms (including needed equipment and/or conference and video calls, catered meals, set-up, clean-up, etc.).
- Assist with administrative projects.
- Responsible for frequent communications with all levels of the organization.
- Focused support with operational procedures related to multiple practice areas within Management Consulting.
- Assist with office-level support needs.
- Actively contributes to the compilation and maintenance of operational support documentation for designated practice area(s) and Management Consulting.
Benefits
- health insurance
- dental insurance
- vision insurance
- disability insurance
- life insurance
- Flexible Time Off
- various pre-determined holidays
- 401(k) plan
- flexible benefits plans
- business-related travel expense reimbursement
- lodging reimbursement for business-related use
- meal reimbursement for business-related use
- pension plan is also available for eligible administrative and paraprofessional staff.
- discretionary bonus plan is available for eligible staff.
- option to elect health insurance in addition to limited paid sick time for some contingent staff positions.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
