Administrative Assistant

Water Works Engineers • Scottsdale, AZ

98d • Onsite

About The Position

Water Works Engineers (WWE) is a leading civil and environmental engineering firm specializing in innovative and sustainable solutions for water infrastructure projects across the United States. For over 20 years, we have excelled in planning, designing, and implementing projects involving the treatment, storage, and conveyance of drinking water, recycled water, and wastewater. With offices in Scottsdale, AZ; Redding, Roseville, San Mateo, San Diego, and Los Angeles, CA; Star, ID; Albuquerque, NM; and Salt Lake City, UT, we bring an understanding and sensitivity to Western water and wastewater issues. Our expertise includes water and wastewater treatment, stormwater management, hydraulic modeling, and environmental compliance. Committed to innovation, integrity, and teamwork, we enhance the sustainability and resilience of the communities we serve.

At Water Works Engineers, our Administrative Assistants are essential to creating an organized, professional, and welcoming workplace where employees, clients, vendors, and visitors feel supported from the moment they walk through the door. As the first point of contact for our Scottsdale office, you will play a key role in keeping daily operations running smoothly while supporting engineers, project managers, and administrative staff across a wide variety of responsibilities. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a fast-paced, team-oriented environment. From coordinating meetings and office events to preparing professional documents, supporting project teams, and helping maintain efficient office operations, no two days are exactly alike. Your organization, attention to detail, and willingness to jump in wherever needed will have a direct impact on the success of our team and the experience of everyone who interacts with our office. If you're someone who enjoys being the person others can count on, takes pride in creating order out of busy days, and wants to make a meaningful contribution to a collaborative engineering firm, we'd love to meet you.

Requirements

• High school diploma or equivalent required; additional administrative professional training is highly valued.
• 2-5 years of administrative experience, preferably in a technical, engineering, or professional services environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with SharePoint, Adobe InDesign, Microsoft Project, Access, Photoshop, or similar tools is a plus.
• Experience in formatting professional documents, reports, presentations, and other business communications is highly valued.
• Strong written and verbal communication skills with close attention to detail in grammar, punctuation, and formatting.
• Demonstrated ability to stay organized, handle multiple priorities, and meet deadlines in a fast-paced, dynamic environment.
• High level of discretion when handling confidential and sensitive information.
• Proactive, team-oriented mindset with a focus on supporting a positive and collaborative work environment.
• Valid driver’s license and reliable transportation required.

Nice To Haves

• experience with SharePoint, Adobe InDesign, Microsoft Project, Access, Photoshop, or similar tools is a plus.

Responsibilities

• Provide general administrative support to engineers, project managers, and administrative staff.
• Serve as the first point of contact for guests, vendors, and deliveries while maintaining a professional and welcoming office environment.
• Prepare, format, proofread, and organize technical documents, reports, specifications, and project files.
• Assist with project-related administrative tasks, scheduling, meeting coordination, office supply inventory and purchasing, and internal and external communications.
• Support accounting activities, including accounts payable and receivable functions.
• Coordinate office events, meetings, and local outreach activities, including career fairs and conferences.
• Perform occasional local errands, including transporting office materials and supporting business needs.

Benefits

• Eight paid holidays annually, with paid time off (PTO) accrual based on role.
• 401K Retirement Plan: Company match of 100% on the first 6% of your salary, with immediate eligibility.
• Health Insurance: Fully covered for employee-only plans, with the company contributing significantly towards family coverage.
• Dental and Vision Insurance: Fully covered for employees, with affordable options for family coverage.
• Life and Disability Insurance: Provided at no cost.
• Health Care Flexible Spending Account
• Adoption Assistance
• Employee Assistance Program
• Commuter Benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED