Administrative Assistant - Part-Time

Meta Care Inc•, (Multiple States)

2d•$19 - $20•Remote

About The Position

The Care Management division at Meta Care is seeking a sharp, detail oriented, accountable, and highly organized Administrative Assistant to support our Vice President of Care Management and the Care Management Team. This role ensures smooth daily operations, accurate documentation and timely follow-through across multiple projects to provide essential structured assistance to our Care Management Team in support of our mission to deliver excellent care management for members across our network.

Requirements

Proven administrative or executive support experience
Exceptional organizational skills, the ability to multitask and pivot priorities in real time
Strong written and verbal communication skills
High accountability, follow-through, and ownership of tasks from start to finish
Discretion and sound judgment when handling confidential information
Ability to work independently with minimal supervision
Proficiency with standard office and productivity software (e.g., Microsoft Outlook, Teams, Excel, Word & OneNote)
Alignment with and respect for Meta Care’s mission and values

Responsibilities

Meeting support – Ability to take clear, concise notes, track follow-up items and maintain actions lists.
File & record management - Organize, maintain, and update documentation with strong attention to detail
Project tracking - Monitor deadlines, deliverables and ongoing tasks across multiple projects
Confidential information handling - Maintain confidentiality of sensitive clergy care and personnel matters.
Report & spreadsheet creation – Prepare reports and data spreadsheets as needed.
Documentation & Databases – Keep Client Directory, Census Lists, Team Birthday list, Phone Etiquette and NUSO User Guides current
Expense report coordination – submit, process and track expense reports
Onboarding support - Manage and track initial new employee onboarding tasks
Inventory Oversight – Track and manage care manager inventory through Meta Shop
Media management – Assist with staff headshots, team photos, and video testimonials
Event & conference logistics - Manage conference booth materials and scheduling, process ordering of required items (will maintain company credit card)
Calendar & scheduling – Manage team calendar, schedule Zoom interviews, add travel itineraries
Daily communications – Provide written updates and communications as requested
Special Projects – assist with special projects as they arise