Administrative Assistant
About The Position
The Administrative Assistant initiates, coordinates and executes administrative support to the Shelter team. This role serves as the first point of contact for visitors, participants, and staff, supporting daily operations, providing excellent customer service, and helping to ensure a safe, organized, and professional environment for all who enter the facility. The position offers the opportunity to support the development and implementation of department systems and procedures, maintain organized filing systems, coordinate calendars and schedules, and provide support for special projects and assignments.
Requirements
- BA/BS degree and/or equivalent experience, or AA degree and 2 years’ experience, or HS Diploma or GED and 3 years of applicable experience
- Bilingual (Spanish Speaking Preferred)
Responsibilities
- Assists in development and implementation of department systems and procedures as needed.
- Performs general clerical duties including but not limited to filing, photocopying, faxing and mailing.
- Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
- Composes, types, and distributes professional correspondence, emails, faxes, reports, meeting minutes, etc. using individual initiative and as assigned.
- Distributes daily internal/external mail and overnight packages.
- Orders and maintains supplies; coordinates equipment maintenance.
- Proactively establishes, and maintains highly organized filing system; maintains correspondence and other records.
- Coordinates calendars and schedules appointments and meetings.
- Attend and assists with events and administrative/clerical duties as needed.
- Coordinates meeting reservations and provides onsite support, including assistance with audiovisual equipment set up, refreshments, etc.
- Responds to inquiries and triages calls to appropriate personnel.
- Monitors and maintains shelter unit spreadsheets and documents.
- Maintains filing system of contacts, budgets and other relevant documents.
- Provides support for special projects and assignments.
Benefits
- 15 Vacation Days Annually
- 12 Sick Days
- Floating Holiday 1 annually
- 401K retirement plan with 3% match after 90 days of employment
- Medical Benefits after 30 days of employment with Cigna
- Dental/Vision eligible after 90 days of employment
- Access to Gym/Weight Room
- Access to the Boxing Ring
- Short Term Disability
- Life, Accidental Insurance available through Aflac
- Transit Check for commuting expenses
- Legal Shield for legal services
- Public Service Loan Forgiveness (PSLF) participant
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
