Administrative Assistant

OneDigital•Rutland, VT

30d•$22 - $24•Onsite

About The Position

The Administrative Assistant will assist with general administrative duties and day to day office operations. There will be a range of key responsibilities so this is a great role for those who are flexible, have a “can-do” attitude, and who thrive in a fast-paced environment.

Requirements

Excellent verbal and written communication skills
Good interpersonal and customer service skills
Exceptional organization skills
Must be a team player
Ability to work independently
Must be able to manage multiple priorities
Able to maintain confidentiality

Responsibilities

Greet and direct in office visitors
Answer and direct phone calls
Coordinate use of conference rooms; assist in set-up and clean-up of conference rooms for management and/or client meetings including coordination, selection and ordering of food
Assist with set up of seminars (on and off site) and day of tasks as needed
Provide administrative support to the Manager and others as requested to include: Requesting information from clients, Creating and updating client information, Updating agency management system with policies, renewal dates, premium, activities, and documents, Request and follow-up on signatures from clients when necessary, Print and binding of client presentations as needed, Pulling reports, policies, or information from carrier websites as needed, Processing and download duties in the agency management system.
Provide office management duties to include but not limited to: Assist in review of service contracts on equipment from vendors, Assist in maintaining all office equipment to include copiers, shredders, postage machine, etc., Be sure all equipment is kept in working order and coordinate with vendors if issues occur, Assist staff in training of equipment when needed, Assist in research, negotiating and price and purchase of office furniture and supplies, Get and distribute mail on a daily basis. Send checks to corporate office. Order and maintain office supplies (paper, toner, kitchen supplies), Process incoming payments on carrier sites and in the agency management system, Assist the accounting department with payment processing.
Other projects as assigned by management.