Admin - Administrative Assistant

Active Day•Indianapolis, IN

23h•Onsite

About The Position

Active Day has an available opportunity for a Center Administrative Assistant to join our team! This is a Full Time position, Monday - Friday with some Saturday coverage. As Center Administrative Assistant, you will provide support to the Center Director and all other Center Leaders in the general operation of the Center(s). You will work closely with referral sources: scheduling tours, coordinating admissions with case managers, families and the center team. You will also provide strong administrative support for the Center including but not limited to answering phones, greeting visitors and families, etc. As part of our team, you will have the opportunity to participate in benefits programs, including: Paid Time Off (“PTO”), Medical/Vision, Dental, 401(k), and the pleasure of working in a FUN environment with GREAT people! The Administrative Assistant is responsible for providing administrative and clerical support for the purpose of building the center’s census, improving customer satisfaction; ensuring administrative compliance with regulatory requirements.

Requirements

High school diploma or equivalent
Computer literacy, including Excel skills and strong MS Word and Outlook skills
Excellent written and verbal communication skills
Minimum of 2 years’ experience in administrative capacity

Responsibilities

Responsible for daily recording of member meals for USDA Food Program, and assist with monthly and annual reporting requirements.
Assist administrator with supply ordering.
Maintains member information and keeps record of contacts as requested by social worker and/or administrator.
Provides admission support to the center and social worker such as picking up Doctor’s paperwork, and assessments.
Responsible for answering multi-line telephone system and transferring call to the appropriate staff members.
Responsible for creating documents using Microsoft Office including Word and Excel.