Administrative Assistant

Sunrise Farms•Surrey, BC

3d•CA$60,000 - CA$70,000•Onsite

About The Position

Sunrise Farms is seeking a skilled and professional Administrative Assistant to serve as a key front-of-house contact and provide high-level administrative support to their Senior Executive Team (8 leaders). This front-facing role is responsible for delivering exceptional service to internal and external stakeholders while coordinating daily office operations.

Requirements

2+ years’ experience providing administrative support, preferably in fast paced environment.
Proficiency in MS Office, including word processing (Word), spreadsheets (Excel), presentations (Power Point), collaboration (Teams), Flowcharts (Visio).
Strong verbal and written communication skills.
Excellent organizational and time management skills, with a strong ability to ensure the accuracy of detailed information.
Strong critical thinking skills are imperative.
Comfortable with routinely shifting demands.

Nice To Haves

Experience in securing travel arrangements is preferred.
Diploma or graduate degree in office administration is an asset.

Responsibilities

Plan, recommend and secure complex travel arrangements for the entire company including flight, hotel and rental vehicles.
Prepare and submit detailed expense reports, including visa reconciliations.
Act as a virtual assistant and perform other duties as required.
Undertake special projects and ad hoc responsibilities as assigned, in support of organizational priorities.
Serve as the point of contact for general communications, screening phone calls, emails, mail, and visitors; route and resolve information requests.
Maintain front of house (office/kitchen supplies, general equipment, maintenance and service coordination, upkeep of common spaces and supply cupboards, arranging couriers).
Participate in executing company events (i.e.. Holiday luncheon, winter gala, Board Meetings, small conferences and/or workshops etc.).
Participate as an active member of the on-site Occupational Health and Safety Committee.
Manage complex and constantly changing calendars.
Coordinate virtual and in-person meetings, taking and maintaining accurate and comprehensive minutes.
Participate in meetings and learning events, engage in team initiatives and projects, and provide short-term support for colleagues.
Manage various databases and records while maintaining strict confidentiality.