Administrative/Clerical - Administrative Assistant

Indotronix International Corporation • Littleton, CO

2d • Hybrid

About The Position

Join a high-impact, fast-paced defense aerospace team as a trusted thought partner to a global Vice President. Based in Littleton, CO (with hybrid flexibility), you’ll play a pivotal role supporting executive operations across six worldwide sites. This is more than an administrative job—your proactive leadership and precise execution will directly influence the VP’s effectiveness and the organization’s success.

Requirements

• Minimum 3-6 years supporting senior executives (VP level or above) in defense, aerospace, or government contracts.
• Expert in complex calendar, travel, and expense management (Concur/BCD).
• Skilled in Microsoft Office, Teams, SharePoint, and rapid adoption of new digital tools.
• Proven ability to manage high-pressure situations and shifting priorities with discretion and exceptional organization.
• Experience coordinating large-scale meetings, events, and site logistics.
• US Citizen eligible for Secret Clearance; based in DC, Maryland, Virginia, or Colorado.

Nice To Haves

• Project management experience; ability to juggle multiple high-priority tasks.
• Experience leading or mentoring administrative teams.
• Active Secret Clearance.
• Demonstrated success in process improvement and change management.

Responsibilities

• Masterfully manage complex, multi-time zone executive calendars, meetings, and logistics with foresight and professionalism.
• Coordinate seamless domestic and international travel and process expense reports (Concur/BCD) with absolute accuracy.
• Plan high-visibility site operations, events, and town halls—overseeing logistics, AV, catering, and security.
• Drive adoption and maintenance of digital collaboration tools (Teams, SharePoint, DX platforms).
• Draft clear, compelling executive communications, presentations, and correspondence for internal and external stakeholders.
• Identify process improvements, streamline workflows, and implement solutions to enhance efficiency.
• Provide research, data analysis, and strategic support as a trusted advisor to executive leadership.

Benefits

• Hybrid work environment with flexibility to support work/life balance.
• Exposure to executive decision-making and leadership development opportunities.
• Opportunity to shape processes, drive innovation, and amplify organizational impact.
• Engage with a diverse, mission-driven, and inclusive team.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed