Administrative/Clerical - Administrative Assistant

Indotronix International Corporation • Arlington, VA

2d • Onsite

About The Position

Join a mission-driven team as an Administrative Assistant supporting senior leadership within the Joint Affordability War Room (AWR) in Crystal City, Arlington, VA. Play a critical role in fostering collaboration among top defense industry partners, including F-35 Joint Program Office, Pratt & Whitney, and Lockheed Martin. This position offers a dynamic work environment, professional growth, and the chance to make a direct impact in a high-visibility, cross-functional setting.

Requirements

• 15 years’ experience as an Administrative Assistant
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong background in calendar and schedule management, email coordination, and travel planning
• Experience in expense reporting and documentation
• Eligible to obtain a DoD Security Clearance
• Excellent verbal and written communication skills
• Self-motivated, detail-oriented, and a quick learner

Nice To Haves

• Advanced user proficiency in Microsoft Outlook and Office applications
• Demonstrated leadership in office administration and information distribution
• Ability to manage travel-related risks and propose alternative solutions
• Evidence of effective teamwork in diverse, cross-cultural environments
• Strong organizational and planning abilities
• Experience interfacing with domestic and international customers

Responsibilities

• Provide comprehensive administrative support to the Senior Manager and AWR team
• Manage complex, multi-disciplinary schedules and rapidly communicate changes using Microsoft Outlook
• Coordinate office activities, conference room bookings, and visitation schedules across multiple organizations
• Anticipate and coordinate near-term and long-term staff actions with the Program Manager
• Organize and support front office and staff meetings, including agenda preparation, minute-taking, and action item tracking
• Arrange domestic and international travel, prepare travel expense reports, and manage related documentation
• Operate and maintain multiple audiovisual and telecom devices within the facility
• Interface efficiently with internal and external teams, including diverse stakeholders from various companies and US Services

Benefits

• Opportunity to work in a high-profile, collaborative government/industry environment
• Direct exposure to senior management and cross-functional teams
• Ongoing professional development and career advancement
• Centrally located, modern workspace in Crystal City, Arlington, VA

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed