Administrative/Clerical - Administrative Assistant

Indotronix International Corporation • Littleton, CO

2d • Onsite

About The Position

Join our high-performing team as an Administrative Assistant supporting the Controller Vice President and leadership group at a leading defense and technology organization. This pivotal position offers diverse responsibilities, visibility with executive leadership, and opportunities to drive organizational efficiency in a collaborative, fast-paced environment. Ideal for candidates who thrive in dynamic settings and are passionate about delivering exceptional administrative support.

Requirements

• Minimum 5 years of progressive administrative support experience for senior leadership/executives.
• Mastery of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams) with proven calendar management skills.
• Strong track record in travel arrangements and expense reporting.
• Proficient in operating standard office equipment and troubleshooting basic IT issues.
• Exceptional interpersonal, organizational, and communication skills.
• Demonstrated ability to independently problem-solve, prioritize, and multi-task in a high-pressure environment.
• Commitment to professionalism, confidentiality, and continuous self-improvement.

Nice To Haves

• Experience supporting executives at RMS or Lockheed Martin.
• Advanced knowledge of corporate travel management systems.
• Familiarity with government or defense industry protocols.

Responsibilities

• Provide comprehensive executive support, including managing correspondence, scheduling meetings, arranging travel, and preparing expense reports.
• Proactively coordinate executive calendars and resolve scheduling conflicts in collaboration with cross-functional administrative teams.
• Manage complex, multi-leg travel itineraries and troubleshoot travel-related issues.
• Oversee conference room bookings, including technology setup for VTC, Teams, and related IT.
• Maintain and order office supplies, coordinate shipments, and handle mail efficiently for the VP and team.
• Support the business rhythm by anticipating needs, prioritizing tasks, and addressing stakeholder inquiries promptly.
• Lead or participate in ad-hoc projects and initiatives to support departmental goals.
• Exercise discretion with confidential information and provide after-hours support as needed for critical business issues.

Benefits

• Exposure to executive leadership and high-impact projects.
• Opportunities for professional development and skill advancement.
• Dynamic, team-oriented work environment.
• Competitive compensation and benefits package.
• Flexible work arrangements and support for work-life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed