Administrative Assistant

Southwest Foodservice Excellence, LLC•Jennings, MO

1d•$0 - $18

About The Position

The Administrative Assistant provides support to the Resident District Manager and covers various departments throughout the unit. The role performs routine and advanced clerical work, which may include accounting, financial reporting, and human resources functions for the unit, district, or region. The position requires professionalism, good judgment, attention to work-area standards, and the ability to communicate respectfully with coworkers, vendors, supervisors, managers, customers, and client representatives. The employer describes a school-calendar schedule with flexible hours, while also stating that the employee must be able to work nights, weekends, and some holidays.

Requirements

High school diploma, GED, or equivalent experience.
1–2 years of related experience.
Basic phone and computer skills, including email and texting.
Willingness to learn and grow.
Mature judgment and behavior.
Maintain high standards for work areas and personal appearance.
Maintain a positive attitude.
Comply with applicable dress code requirements.
Ability to work nights, weekends, and some holidays.
Attend work and arrive on time for scheduled shifts with satisfactory regularity.
Present oneself professionally and demonstrate honesty and ethics.
Communicate professionally and respectfully with coworkers and other departments.
Maintain professional relationships with coworkers, vendor representatives, supervisors, managers, customers, and client representatives.

Nice To Haves

Ability to work a flexible schedule is helpful.

Responsibilities

Photocopy, compile records, file, tabulate, post information, and schedule appointments.
Type or enter information into a computer to prepare correspondence.
Prepare, issue, and send receipts, bills, policies, invoices, statements, and checks.
Maintain records, prepare forms, verify information, and resolve routine problems.
Conduct research when necessary and operate various office machines.
Open and route incoming mail, answer correspondence, and prepare outgoing mail.
Answer telephones, convey messages, and run errands.
Receive, count, and deposit cash as needed.
Possibly perform human resources functions, including benefits administration, personnel action forms, and payroll processing for the unit, district, or region.
Comply with company safety and risk management policies and procedures, promptly report accidents and injuries, and participate in safety meetings, training, and hazard assessments.
Attend designated classroom and virtual training programs.
Serve as a lead unit clerk, performing more advanced, varied, non-routine clerical duties according to standard procedures.
Possibly perform general accounting and complete SFE financial reports according to company policy and procedures.
Possibly perform accounting and financial functions for multiple units.
Perform other duties and responsibilities as assigned.