Administrative Assistant

Center for Justice Innovation•New York, NY

1d•$52,000 - $63,900•Hybrid

About The Position

Brooklyn Justice Initiatives (BJI) seeks to reengineer the experience of criminal court in Brooklyn, New York by providing judges and attorneys meaningful alternatives to bail, fines, and jail sentences. Operating out of Kings County Criminal Court as well as community-based offices, Brooklyn Justice Initiatives is a team of social service providers, court-based resource coordinators, and others who seek to improve the quality of justice. By providing meaningful pre-trial supervised release and post-conviction sentencing options, Brooklyn Justice Initiatives seeks to use an arrest as a window of opportunity to change the direction of a participant’s life and avoid the harmful effects of incarceration. Brooklyn Justice Initiatives is seeking an Administrative Assistant for the borough’s Supervised Release Program (SRP) Brownsville/East New York office. Reporting to the Operations Coordinator, the Administrative Assistant will be responsible for the office’s diverse needs and functions, including greeting and assisting clients, helping to facilitate the referral and eligibility process, and providing administrative and logistical support to all BJI programs.

Requirements

A high school diploma or associate degrees with 1-2 years of experience working in an office/human service field strongly preferred
Bilingual preferred (English-Spanish, or other languages)
Excellent organizational and interpersonal, communication and writing skills required
Ability to remain highly organized, multitask effectively, and work in a fast-paced environment
Willingness and sensitivity to engaging individuals (youth and adults) with mental health and substance use needs
Ability to work with people from diverse backgrounds in a culturally-responsive manner
Professional demeanor and ability to communicate appropriately with clients, staff, stakeholders, and vendors
Proficiency using Google Suite, Slack, and Microsoft programs, such as word, excel, and PowerPoint
Ability to lift at least 20 pounds
Familiar and comfortable with computer and tech, hardware and software, strongly preferred

Responsibilities

Manage the front desk and waiting room by greeting all visitors, collecting basic information, ensuring clients’ needs are addressed in a timely and professional manner, notifying appropriate staff of client arrivals and incoming calls, distributing program supplies, and maintaining a professional and welcoming environment
Set up, log, and manage distribution of participant resources
Work with clinical supervisors, security/court officers, or other appropriate staff in addressing any emergency situations, crises, or escalations that may take place in the office
Support the Operations Coordinator in office maintenance, including but not limited to arranging for storage pickups, keeping multiple offices organized and tidy, recalibrating organizational systems as needed, liaising with facilities for repairs and renovations
Support the Operations Coordinator in resolving facilities issues, working closely with CJI Facilities department and coordinating with any contractor/subcontractor that may be on-site
Support the Operations Coordinator in handling fiscal responsibilities, including but not limited to submitting and monitoring outgoing invoices through online system, assisting with reconciliations, and liaising with CJI Fiscal department
Manage inventory of office supplies and equipment, and order or purchase additional supplies and equipment for multiple office locations, as needed
Assist staff in resolving general tech issues and liaising with CJI Tech Department for additional support
Assist with the set up for special events, groups, and site visits; including ordering food, tech set up, arranging desk/chairs/tables, printing out materials/agendas
Assist with the distribution and logging of MetroCard and phones
Perform other duties assigned