Administrative Assistant

SBA•Boca Raton, FL

About The Position

Since 1989, SBA Communications has been a pillar of the wireless industry. Today, as a publicly traded global leader and S&P 500 company , our network of over 46,000 communication sites spans 10+ countries, forming the critical infrastructure that connects millions. We are the force behind the scenes —the essential infrastructure that keeps our world connected. We are looking for innovators to join the dynamic team that makes it all possible. In an industry that moves fast, we rely on our agility to stay ahead of the curve and deliver results. However, we never achieve it alone. Our culture is defined by a "Team First" focus , where every team member matters, and we collaborate passionately to support our customers' objectives. We believe in shared success. At SBA, we invite every team member to think like an owner. If you’re ready to make an impact with a stable industry leader, we want to hear from you. Your Next Career Opportunity – Administrative Assistant II The Administrative Assistant II is responsible for day-to-day administrative support to the company, handling administrative tasks and providing customer service. The incumbent will also act as the point of contact for all employees and managing their queries. This role requires multitasking across a range of responsibilities, including receiving and forwarding communications, taking care of more general clerical duties and ultimately, ensure administrative activities run smoothly on a daily and long-term basis.

Requirements

H.S. Diploma/GED
0-2 years administrative support experience.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to stoop, bend, kneel or crouch.
Ability to stand, walk and sit.
Ability to reach with hands and arms
Visual ability correctable to 20/20.
Sitting up to 90% of the day.
Ability to respond verbally in an understandable, professional manner in person and over the telephone.
Manual dexterity to input data into the computer and the calculator and operate the equipment listed above.
Ability to lift up to 15 pounds.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office/ Cubicle workspace.
Moderate noise level.

Nice To Haves

Associates Degree preferred

Responsibilities

Assist with miscellaneous administrative duties within the department, inclusive of scheduling conference calls and meetings and taking notes as requested.
Arrange complex and detailed travel plans and itineraries, compile documents for travel-related meetings, and act as standby for scheduling or travel problems.
Arrange programs, events, or conferences by arranging for facilities and caterers, issuing information or invitations, coordinating speakers, and submitting check requests for payment of vendors.
Maintain and update procedure manuals.
Assist in the preparation of records, including but not limited to RFP preparation, binding of meeting materials, and creating PowerPoint presentations.
Prepare correspondence, proposals, cover letters, and documents.
Answer incoming telephone calls.
Retrieve and disseminate departmental mail and handle shipping activities.
Assist in purchase order requests and maintenance of records from carriers.
Order and maintain department office supplies when needed.
May process expense and exception reports for the department and staff.
Support Ground and Tenant leasing administrative activities.
Petty cash management.
Schedule, perform, and complete multiple assignments under strict time deadlines.
Provide computer-related technical assistance to other office personnel.
Scan employee documents into the employee database.
Proof sales marketing materials with particular attention to spelling and grammar.
Prepare routine management reports for tracking the progress of business development opportunities.
Assist with miscellaneous accounting duties within the department, such as report preparation, reconciliations, and invoice preparation.
Source opportunities through various real estate and other related online databases.
Maintain procedure manual for sales and administration department.

Benefits

Financial Wellbeing: Plan for your future with our Global Ownership Program (Annual RSU awards for eligible employees), a 401K with a generous company match, and an Employee Stock Purchase Plan offering company stock at a discount.
Mental Wellbeing: We prioritize your health with access to a dedicated Health Concierge service.
Personal Growth & Balance: Enjoy a generous Paid Time Off (PTO) package, paid holidays, and paid volunteer hours. We also fuel your ambition with tuition reimbursement, support for professional certifications, and a wellness reimbursement program.

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