Administrative Assistant

Advantech•Irvine, CA

5d•$20 - $23•Onsite

About The Position

Advantech Corporation in Irvine is looking for an enthusiastic and passionate individual to join the Administrative team. The primary responsibility of the position is to act as first point of contact for all visitors. Receive and direct visitors or phone calls to appropriate department or personnel. Assist and complete administrative functions for employees and the company.

Requirements

High School diploma or equivalent.
Prior experience in office administration and reception.
Proficiency within Microsoft Office Suite (Outlook, Words, PowerPoint, Excel).
Excellent written and verbal communication skills.
Detail-oriented and prior experience in data entry.
Ability to collaborate and work within a team building environment.
Friendly, enthusiastic, interpersonal, and outgoing characteristics and personalities.

Nice To Haves

Demonstrate critical thinking, analytical and problem-solving skills including excellent time management and multi-tasking abilities.
Prior experience with event planning and marketing.
Ability to increase engagement for company event participation through flyers and email communications.

Responsibilities

Greet, direct, and escort visitors in a friendly and professional manner; maintain visitor logs and manage badge access.
Answer and route incoming calls, and manage all incoming and outgoing mail and packages.
Support customer visits, internal events, and employee committee activities, including conference room setup, catering, budgeting, and cleanup.
Order and maintain office and kitchen supplies; reconcile vendor invoices and submit expense reports to Accounting.
Coordinate new hire onboarding logistics, including access setup, cubicle preparation, and representing Administration during orientation.
Support internal communications, facilities coordination, business travel arrangements, and company security processes.
Maintain Administration ISO documentation and assist with internal and external audit responses.
Take on additional projects and tasks as assigned, ensuring timely completion.

Benefits

Competitive salary dependent on experience (DOE)
Winning culture with a friendly, team-oriented environment!
Generous benefits package including medical, dental, vision, long-term disability, and life insurance.
Employee Assistance Program (EAP)
401(k) with company match
Education & personal development reimbursement program
Generous vacation and paid holidays package
Company events, and lunches
Work from home program – once eligible
Referral Bonus