Administrative Assistant

Oklahoma Department of Mental Health and Substance Abuse Services•Heavener, OK

9d•Onsite

About The Position

Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.

Requirements

Knowledge of spelling, punctuation, and business English.
Knowledge of business mathematics.
Knowledge of modern office methods and procedures.
Knowledge of the maintenance of complex records.
Knowledge of the major policies and procedures governing assigned programs.
Ability to maintain effective working relationships with others.
Ability to handle confidential work.
Ability to interpret and handle routine matters in accordance with agency policy.
Ability to follow oral and written instructions.
May also require knowledge of supervisory principles and practices.

Nice To Haves

Some positions within the Oklahoma Department of Mental Health may require frequent job-related travel.

Responsibilities

Trains other staff
Assigns projects to staff as needed; develops and places in operation special procedures.
Initiates correspondence requiring knowledge of agency or program procedures and policies.
Develops and maintains confidential or complex files.
Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.
Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.
May supervise subordinate staff.
Represents agency, supervising official, or program area at meetings, conferences, or civic organizations.
Coordinates activities with internal and external customers.
May establish educational and/or training programs.
Interviews callers, arranges appointments, and handles office details.
Enters and retrieves information using personal computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.

Benefits

Generous state paid benefit allowance to help cover insurance premiums
A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
Flexible spending accounts for health care expenses or dependent care
Employee assistance programs and health and fitness programs
11 paid holidays
15 days of vacation and 15 days of sick leave the first year
Retirement Savings Plan with a generous match
Longevity Bonus for years of service
Student Loan repayment options
Training opportunities for CEU requirements