Administrative Assistant - Healthcare and Technology

U.S. Bank National Association • Chicago, IL

2d • $26 - $34

About The Position

The Administrative Assistant will have a rewarding career opportunity to be part of a large financial institution and will work closely with top executives within the organization. This Administrative Assistant position, reporting to the Payments Distribution Group Head of Healthcare, and also supporting the Payments Distribution Group Head of Technology, Digital, and Mobility, will serve as a key administrative partner and play a critical role in enabling success within the organization. The ideal candidate will work to understand and anticipate needs, quickly assess complex situations, and have experience in partnering with executive-level leadership. They will help ensure the Sales organization office is efficient and flexible to execute mission-critical activities. The candidate will partner and collaborate with other Administrative Assistants to help ensure the priorities and deliverables are effectively and completely met. This role will coordinate meetings, presentations, travel arrangements, meeting agendas and offsite events. The ideal candidate is comfortable with Microsoft Office products (Word, Excel, PowerPoint, and Teams) along with other software packages. In addition, duties include composing correspondence, prepare business reports and expense reports, and conduct special projects as directed. To be successful in this Administrative Assistant role, you will need to be extremely detail oriented, professional, highly organized, and motivated, and you must be able to work collaboratively and independently. You will need to anticipate, identify, and troubleshoot issues of concern or significance, exercise discretion to provide timely information and necessary updates, and remain calm in high-pressure situations. Business acumen, process orientation and a strategic and analytical mindset will be key to your success. Working well with diverse personalities and styles is critical.

Requirements

• High school diploma or equivalent
• Typically five or more years of experience in administrative and support staff activities
• Extremely detail oriented, professional, highly organized, and motivated
• Ability to work collaboratively and independently
• Ability to anticipate, identify, and troubleshoot issues of concern or significance
• Exercise discretion to provide timely information and necessary updates
• Remain calm in high-pressure situations
• Business acumen, process orientation and a strategic and analytical mindset
• Working well with diverse personalities and styles
• Proficient computer navigation skills using a variety of software packages including Microsoft Office applications

Nice To Haves

• Well-developed reading, writing and mathematical skills
• Ability to manage multiple tasks/projects and deadlines simultaneously
• Demonstrated administrative and clerical skills
• Ability to identify and resolve exceptions and to interpret data
• Effective verbal and written communication and grammatical skills

Responsibilities

• Coordinate meetings, presentations, travel arrangements, meeting agendas and offsite events.
• Compose correspondence.
• Prepare business reports and expense reports.
• Conduct special projects as directed.

Benefits

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED