Administrative Assistant

Hitachi•Holland, MI

2d•Onsite

About The Position

JR Automation, a Hitachi Group Company, is seeking an Administrative Assistant in Holland, MI. This role provides administrative and project support to staff members, including greeting guests, scheduling, coordinating meetings and conferences, obtaining supplies, preparing reports and presentations, and working on special projects. The position is onsite full-time in Holland, MI.

Requirements

Experience providing administrative support to multiple parties simultaneously.
Working knowledge of Microsoft Word, PowerPoint and Excel (formulas, pivot tables), Outlook (calendar scheduling) and Concur (creating and managing travel arrangements).
Strong focus on detail and accuracy of work with the ability to take on full ownership of assigned work.
Strong interpersonal and project/time management skills.
History of excellent written and verbal communication.
Ability to handle sensitive material and maintain confidentiality.
Strong organizational skills and flexibility to handle multiple tasks.
Proven ability to work effectively and efficiently in a fast-paced environment while having strong attention to detail.

Nice To Haves

Associates degree or advanced education preferred.
2-5 years’ experience in a professional working environment highly preferred.
Microsoft certification a plus.

Responsibilities

Provide administrative and project support to staff members.
Greet guests and manage the reception area.
Schedule and coordinate meetings and conferences.
Obtain and maintain office supplies.
Prepare reports and presentations.
Work on special projects.
Support Human Resources activities across Holland campuses.
Assist with travel arrangements.
Process expense reports for business travel, events, and other office-related expenses.
Help maintain a clean and organized office environment.
Operate general office equipment for various applications, such as database and document management and word processing.
Answer and triage telephone calls and respond to general email inquiries.
Order and set up lunches as requested.
Maintain inventory of office supplies.
Sort and distribute mail daily.
Set up and manage paper or electronic filing systems, recording information, updating paperwork, maintaining documents, or preparing reports as requested.
Complete forms in accordance with company procedures.
Make copies of correspondence or other printed material.