CLERK OF COURT - Administrative Assistant

Horry County•Conway, SC

About The Position

Under general supervision of the Clerk of Court and their supervisor, the Administrative Assistant is a first-level clerical worker who processes court matters, including entering, scanning, ordering, copying, and filing court documents and exhibits. Under occasional supervision, the position performs complex administrative, secretarial, and clerical duties to support effective office operations and the daily work of an assigned department. The role involves frequent telephone and counter interactions with internal and external parties, processing paperwork, entering data into County databases, processing in-person and internet payments, and responding to information requests. The Administrative Assistant also supports courtroom proceedings by tracking proceedings, maintaining and logging exhibits, and reading verdicts when appropriate.

Requirements

Associate degree in Secretarial Science or equivalent and one year of general office/clerical experience; or a high school diploma and three years of clerical/general office experience; or an equivalent combination of training, experience, knowledge, and abilities.
Extensive experience with computers and office software packages.
Ability to communicate clearly and effectively, orally and in writing.
Ability to maintain confidentiality.
Attention to detail.
Ability to read, interpret, and analyze complex reports.
Ability to research and gather data on complex issues.
Ability to provide quality customer service.

Responsibilities

Perform administrative, secretarial, clerical, and word-processing duties to support office and department operations.
Answer telephone calls and direct them to other offices; interact with internal and external parties in person and by phone.
Process paperwork and enter data into County databases.
Process in-person and internet payments.
Respond to information requests from supervisory staff, employees, and the public; answer questions about departmental activities, programs, policies, and procedures.
Conduct follow-up research to retrieve answers and supporting information.
Provide assistance to department management, coworkers, and the public.
Order record-retention files.
Pull files for judges’ court rosters.
Research disposed cases for Set Off Debt processing.
Work as a clerk in courtroom proceedings; track proceedings and maintain and log exhibits.
Read verdicts when appropriate.
Adhere to the assigned work schedule.
Perform other related duties as assigned.