Administrative Assistant

bp•Warminster, PA

14d•Onsite

About The Position

The Administrative Coordinator provides essential administrative support to the Warminster facility, contributing to the continuous improvement of HSSE performance (No Accidents, No Harm to People, No Damage to the Environment), customer service, and cost objectives. This role holds primary responsibility for payroll administration, manufacturing data tracking, reporting, accounts receivable/payable, office management, employee event planning, and general support for plant staff. The position also plays a key role in site security, crisis management support, and contractor oversight.

Requirements

High school diploma or equivalent (required)
Strong PC skills, including Excel, Word, Access, Outlook, and general office equipment
Ability to plan and communicate effectively (written and verbal) with plant personnel and support organizations
Strong organizational skills; systematic, results-oriented, and flexible in handling unplanned events
Ability to respond quickly and effectively in critical situations involving personnel issues
Strong reading comprehension, typing, and word-processing skills
Expertise in file management and document control

Nice To Haves

Associate degree (preferred)
Access database programming/management skills (preferred)
Data analysis skills to support research and metric improvement (preferred)
Contract negotiation skills for managing plant service and supply vendors (preferred)

Responsibilities

Manage plant payroll and vacation accounting
Perform accounts receivable and payable functions, including expense budgets, purchase orders, and invoice processing
Lead metric reporting for the plant, including MOR generation, with emphasis on financial reporting
Provide office support to plant personnel and maintain personnel records
Serve as reception and security point for plant visitors
Maintain emergency notification lists and phone systems
Manage plant files (accounts payable, capital expenditures, personnel, etc.) and office supply inventory
Oversee the office supply budget and associated accounts
Coordinate payment of HSSE awards and other special payments
Act as bp Contract Accountable Manager to ensure safe execution of contracted work, applying the Working with Contractor process
Support Crisis and Continuity Management activities for the site