Administrative Assistant (WIMB)

Civitas Senior Living•Wimberly Place, TX

10h

About The Position

Civitas Senior Living is seeking an Administrative Assistant for its Alexis Pointe community in Wimberly, Texas. The role supports the Executive Director and manages essential office functions, contributing to a professional, welcoming community environment. The Administrative Assistant handles front-office communications and guest relations, financial and accounting tasks, and resident and employee records while managing multiple priorities and maintaining accuracy and quality. New hires must complete the screening process required by state regulations, and residency in the state where the community is located is a condition of employment.

Requirements

At least 1 year of experience in Accounts Receivable, Accounts Payable, and Payroll.
Excellent written and oral communication skills.
Respect confidentiality and demonstrate integrity, fairness, and dependability.
Comfort using Excel, Word, Microsoft Office, computer systems, and online platforms.
Detail-oriented, with strengths in mathematical reasoning, data entry, and organization.
Complete the screening process required by state regulations as a condition of employment.
Reside in the state where the community is located.

Responsibilities

Answer phones, transfer calls, record messages, and follow customer service protocols with professionalism and courtesy.
Greet community guests and provide a welcoming experience.
Handle payments, ledgers, and collections; develop and coordinate collection strategies when required.
Maintain resident and employee records in accordance with company standards and state regulations.
Process invoices accurately and on time, distribute funds, reconcile petty cash, and complete other accounting-related tasks.
Manage multiple priorities in a dynamic environment without compromising quality.