Administrative Assistant

KW PROPERTY MANAGEMENT AND CONSULTING•Parkland, FL

11d•Onsite

About The Position

This position will assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines. The role involves performing various administrative assistant functions, maintaining computer databases, coordinating important dates and meetings, and ensuring proper handling of communications and mail. The position is located indoors in an office setting and requires the ability to perform physical tasks such as reaching, lifting, bending, and kneeling. This is a full-time, non-exempt (hourly) position with a schedule that may change based on business needs.

Requirements

Prior experience in a related position; a minimum of 1-year experience.
Working knowledge of computer and associated programs; MS Office Suite.
Ability to multi-task, set, and manage priorities.
Excellent communication and listening skills in order to interact with a diverse and multi-culture population.
Keyboarding ability with accuracy at 45-50 words per minute.
Must function in a team-organized environment.

Nice To Haves

Bi-lingual English/Spanish

Responsibilities

Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.
Perform administrative assistant functions including record keeping, filing, mail collection and distribution, word processing, data entry, and maintaining office supplies.
Maintain, update, type, and coordinate account information in the computer database.
Research owner discrepancies regarding payment to accounts.
Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.
Ensure the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner.
Ensure emails are responded to within 24 hours.
Ensure all mail (Fed Ex, UPS, USPS) is picked up daily.
Provide and maintain architectural approvals, maintenance requests, sale/lease information, and other property-specific forms.
Coordinate conference room events.
Perform special projects as instructed.