ADMIN ASSISTANT

THE TABLE COMMUNITY FOUNDATION INC•Stockton, CA

2h•Onsite

About The Position

All TCF employees are expected to uphold high standards of attendance, accountability, and professionalism while consistently modeling the mission and core values of The Table Community Foundation (TCF): Serve. Love. Unite. As an Administrative Assistant, you will play a pivotal role in providing high-level administrative support to the leadership team. This position requires a seasoned professional who can seamlessly manage complex administrative tasks, foster effective communication, and contribute to the overall efficiency and success of the organization. The Administrative Assistant will work closely with leadership, demonstrating a proactive and collaborative approach to ensure smooth operations and enhance the productivity of the team. Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.

Requirements

Must be at least 18 years of age.
Must have at least 48-semester college units or successful completion of the Paraeducator exam
TB test clearance
Must pass DOJ/FBI criminal background check.
Must be punctual and reliable.
Must have experience working with youth and a general knowledge base of core elementary subjects.
Must possess strong classroom and behavioral management skills.
Must be able to work independently or as part of a team.
Must be able to communicate openly in a professional manner with students, parents, and community partners.

Nice To Haves

First aid and CPR Certification preferred
Basic knowledge and ability to operate/use: (preferred) Procare and attendance, personnel tracking software
Microsoft software, Office 365, Teams, Employee Live, PowerPoint, Forms, Word, etc.
Zoom/Google Live
Deputy/ADP Employee Access

Responsibilities

Coordinate and manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
Organize and coordinate meetings, conferences, and events, including preparing materials, agendas, and minutes, ensuring all parties are informed of and kept abreast of schedules.
Collaborate with executive directors, actively listening and engaging in discussions to gain insights into their priorities, deadlines, and preferences.
Provide administrative support for special projects, including tracking progress, coordinating tasks, and contributing to project-related activities.
Provide administrative support as required, adapting to the evolving needs of the executives.
Prepare, edit, and proofread documents, emails, reports, and presentations with a keen eye for detail and accuracy.
Collaborate with leadership to ensure documents align with organizational standards and objectives.
Utilize document management software and tools to streamline processes and enhance efficiency.
Conducts research, compiles, and types of statistical reports.
Create and oversee the organization and maintenance of documents, records, and confidential information.
Establish and implement procedures for archiving documents and records.
Ensure compliance with record retention policies and legal requirements.
Conduct periodic audits of document management processes to ensure compliance with organizational policies.
Identify opportunities for process improvement within document management systems.
Cultivate positive relationships and transparent communication with supervisors, TCF staff, school staff, state/local officials, and community partners.
Serve as a liaison between leadership and various stakeholders, ensuring clear and timely information flow.
Fulfill any other duties as assigned by the supervisor, recognizing that the role may evolve to include new tasks introduced by the company.