Administrative Assistant
About The Position
Technical Systems Integration, Inc. (TSI), a Service-Disabled Veteran-Owned Small Business headquartered in Williamsburg, Virginia, provides professional, technical, and management support to U.S. Navy, Marine Corps, and DoD customers. TSI is hiring a full-time Administrative Assistant to manage the day-to-day operations of its Williamsburg headquarters. The position is on-site, hourly, and scheduled Monday through Friday from 8 a.m. to 4 p.m. The Administrative Assistant serves as the first point of contact for visitors and staff and helps keep the front desk, mail, kitchen, supplies, conference rooms, and facilities requests running smoothly.
Requirements
- High school diploma or equivalent.
- Ability to work on-site in Williamsburg, Virginia, Monday through Friday, 8 a.m. to 4 p.m., with reliable attendance and punctuality.
- U.S. citizenship and ability to obtain and maintain a SECRET security clearance.
- Clear, professional communication by phone and in person.
- Strong organization, attention to detail, and follow-through.
- Discretion when handling confidential mail, documents, and conversations.
- Working knowledge of email, calendars, Microsoft Office, and shared folders.
- Ability to lift and carry up to 25 pounds.
Nice To Haves
- Experience as a receptionist, office assistant, or administrative assistant.
- Familiarity with SharePoint, Microsoft Teams, Ramp, or similar expense tools.
- Experience in a government contracting or other secure office environment.
Responsibilities
- Open and close the office each day using standard checklists.
- Monitor the general inbox and route requests to the appropriate person.
- Greet visitors, maintain the visitor log, and coordinate visitor access with the security team as required.
- Collect, sort, and distribute mail daily.
- Send outgoing mail, overnight packages, and shipments, and track deliveries until received.
- Keep the kitchen and break room stocked, clean, and tidy throughout the day.
- Take out trash and recycling daily and submit janitorial and building maintenance requests, following them through to closure.
- Coordinate building inspections with building management.
- Purchase office and kitchen supplies using a company card within the approved limit, and submit receipts the same day.
- Track office equipment, furniture, and service contracts, and log repairs.
- Schedule meetings, reserve and set up conference rooms, and maintain the shared office calendar.
- Order meeting lunches, support office events, and make travel arrangements when requested.
- Keep office contact and vendor lists current and write step-by-step procedures for recurring office tasks.
- Perform other administrative duties as assigned.
Benefits
- Medical, dental, and vision insurance, 95% company-paid.
- 401(k) retirement plan with company match.
- Paid time off and federal holidays.
- Life insurance and disability coverage.
- Professional development support and tuition assistance.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
