Administrative Assistant

Rose-Hulman Institute of Technology•Terre Haute, IN

1d•Onsite

About The Position

Rose-Hulman Institute of Technology has an opening in the Office of the President as an Administrative Assistant. We have been ranked No. 1 among U.S. engineering colleges by the U.S. News & World Report Best Colleges Guide for the last 27 consecutive years. As the Administrative Assistant in the Office of the President, you will perform basic clerical duties for the Institute by fielding, screening, and redirecting telephone, and walk-in routine inquiries, greeting visitors and providing general information. You will set up and maintain filing systems and databases, create and formulate spreadsheets, and preserve materials from a variety of information systems. This position will also include projects for various operational areas, including oversight of the Institute’s online textbook system and supporting the Bookstore. Additionally, the Administrative Assistant will schedule appointments, meetings and locations using an electronic calendar; plan and schedule w/o consultation; arrange programs/events; attend meetings and prepare notes, follow up as necessary; independently compile materials for meetings. The position will arrange details of complicated travel plans involving lengthy trips; prepare travel schedule, itinerary and appointment contacts; review accuracy of assigned charges; order supplies within guidelines; may assist with travel reimbursements. This position will monitor budgets for expenses and balances; investigate discrepancies; process charges, P-Card purchases, and travel reimbursements; may assist with grant preparation.

Requirements

Associate degree
Three to five years of professional work experience

Nice To Haves

Higher education experience
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Advanced skills in Microsoft Office Suite or related software
Ability to learn and adapt to new processes and systems
Excellent organizational skills and attention to detail
Advanced understanding of clerical procedures and systems such as recordkeeping and filing
Ability to work independently

Responsibilities

Perform basic clerical duties for the Institute by fielding, screening, and redirecting telephone, and walk-in routine inquiries, greeting visitors and providing general information.
Set up and maintain filing systems and databases.
Create and formulate spreadsheets, and preserve materials from a variety of information systems.
Oversight of the Institute’s online textbook system and supporting the Bookstore.
Schedule appointments, meetings and locations using an electronic calendar.
Plan and schedule without consultation.
Arrange programs/events.
Attend meetings and prepare notes, follow up as necessary.
Independently compile materials for meetings.
Arrange details of complicated travel plans involving lengthy trips.
Prepare travel schedule, itinerary and appointment contacts.
Review accuracy of assigned charges.
Order supplies within guidelines.
Assist with travel reimbursements.
Monitor budgets for expenses and balances.
Investigate discrepancies.
Process charges, P-Card purchases, and travel reimbursements.
Assist with grant preparation.

Benefits

Variety of health benefit options
Voluntary benefits such as Group Accident and/or Group Critical Illness Insurance
Pet Insurance
Caregiver Resources
Participation in Tuition Exchange
Generous and flexible paid leave program
Dedicated time for professional development
Access to full-service fitness facilities and programming
Access to a performing arts center featuring national touring acts and campus productions
Access to state-of-the-art labs, facilities, and equipment
Opportunities to have an impact on student lives
Part of a greater purpose through multidisciplinary project collaboration that can have a global impact
Continual encouragement and support of philanthropic and volunteer opportunities