Blackstone Life Sciences - Administrative Assistant

Blackstone • Boston, MA

21d

About The Position

The Administrative Assistant provides high-level administrative support to professionals within Blackstone’s Life Sciences group in Cambridge. The role supports daily team operations, including calendar and meeting coordination, communications, visitor arrangements, travel planning, expense management, conference logistics, backup coverage, and ad hoc projects. The position requires professionalism, discretion, sound judgment, organization, and the ability to manage competing priorities in a fast-paced environment.

Requirements

• Undergraduate degree.
• At least 5 years of administrative assistant experience.
• Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook.
• Exceptional organizational skills and strong attention to detail.
• Strong multitasking and prioritization skills, with demonstrated success managing competing responsibilities and deadlines.
• Experience coordinating complex travel arrangements.
• Effectiveness in fast-paced environments.
• High level of professionalism, discretion, and commitment to confidentiality.
• Excellent written and verbal communication skills.
• Self-starter with strong follow-through and accountability.
• Collaborative, highly motivated, and able to demonstrate sound judgment and excellence in prior endeavors.

Nice To Haves

• Familiarity with Concur.

Responsibilities

• Manage complex calendars, anticipate and resolve scheduling conflicts, and prioritize internal and external meetings in coordination with other assistants.
• Serve as the primary point of contact and gatekeeper; manage calls, correspondence, and requests professionally and discreetly.
• Coordinate conference room bookings and meeting logistics, and welcome and register visitors in the guest management system.
• Arrange domestic and international travel, including flights, applicable visa and passport requirements, ground transportation, hotels, and detailed itineraries.
• Oversee corporate expense management by tracking receipts, preparing reports, and ensuring timely and accurate reimbursements.
• Coordinate logistics for internal conferences and large meetings, including schedules, materials, and vendor arrangements.
• Provide backup administrative coverage for other senior professionals and team members as needed.
• Assist with ad hoc projects.

Benefits

• Comprehensive health benefits, including medical, dental, vision, and FSA benefits.
• Paid time off.
• Life insurance.
• 401(k) plan.
• Discretionary bonuses.
• Certain employees may be eligible for equity and other incentive compensation at Blackstone’s discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level