Administrative Assistant – Branch Operations Support

Miller Environmental Group Inc • Glenmont, NY

1h • $22 - $27 • Onsite

About The Position

Miller Environmental Group (MEG) is seeking an Administrative Assistant to support daily branch operations. This role provides critical administrative, clerical, and operational support to both office and field teams, helping ensure projects, documentation, and internal processes run efficiently. The Administrative Assistant plays a key role in maintaining organized records, supporting payroll and accounts payable processes, assisting with system entries, and serving as a central point of contact for employees, vendors, and customers.

Requirements

• 1–3 years of administrative, clerical, payroll support, bookkeeping, or customer service experience (or equivalent experience)
• Must be at least 18 years old
• High School Diploma or GED
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills with attention to detail and accuracy
• Ability to multitask and manage deadlines in a fast-paced environment
• Strong communication skills, both verbal and written
• Ability to work independently with minimal supervision
• Basic problem-solving skills and ability to assist with simple system or user issues
• Must pass a post-offer drug screen and background check in accordance with applicable law

Responsibilities

• Manage incoming calls and greet visitors in a professional and friendly manner
• Sort, distribute, and manage incoming and outgoing mail (electronic and physical)
• Scan, upload, and maintain project and office documentation, including customer and company system entries
• Maintain compliance-related records, including job files and employee documentation
• Support project file setup and ongoing documentation tracking for active jobs
• Assist with timesheet collection, payroll hour entry, and coordination with centralized payroll
• Process vendor invoices, reconcile purchase orders, and support accounts payable processes
• Maintain office supplies, kitchen items, and office equipment to ensure operational readiness
• Prepare basic correspondence, reports, and spreadsheets as requested
• Provide general system entry support and assist employees with basic system navigation issues
• Assist with preparation and submission of customer-required documentation (e.g., certificates of insurance, portal uploads, compliance forms)
• Support subcontractor documentation and contract file maintenance as needed
• Assist with administrative projects and other duties as assigned

Benefits

• Medical, dental, and vision coverage beginning the first day of the month following hire
• 401(k) with dollar-for-dollar company match up to 4%
• 15 paid days off annually (which increases each year of service) plus 10 paid holidays
• Company-paid life insurance
• Long-term career growth with a company that promotes from within and invests in its people

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED