Part-Time Administrative Assistant
About The Position
National Capital Treatment & Recovery, formerly Phoenix House, is hiring a part-time Administrative Assistant to support the President and CEO and the Board of Directors. The role maintains regular communication with the Board about activities, meetings, and other pertinent information, and provides administrative support through scheduling, meeting coordination, and the collection and distribution of materials and reports. The position is part-time, hourly, and scheduled for 20 hours per week, Monday through Friday. The schedule can be flexible, with most hours in the afternoon due to Board meetings. The position works onsite in a congregate care environment. Employees may be exposed to infectious diseases or illness and should follow appropriate preventive measures, including staying up to date with vaccinations and practicing good infection-control protocols. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
Requirements
- Advanced computer skills and proficiency in Microsoft Word, Excel, and PowerPoint.
- Advanced proficiency in SharePoint.
- Ability to design and produce presentations and reports using Microsoft Office, particularly PowerPoint, Word, and Excel.
- Excellent written and verbal communication and interpersonal skills.
- Strong attention to detail, analytical abilities, and organizational skills.
- Excellent judgment and discretion.
- Strong troubleshooting ability.
- Self-motivated and flexible, with willingness to learn new concepts.
- Ability to manage multiple priorities and projects effectively; able to work independently and act as a self-starter.
- Clear, articulate speaking voice and good grammar skills.
- Intermediate to advanced typing and computer skills.
- Ability to greet visitors positively, welcomingly, and courteously, and maintain a professional personal appearance.
- Ability to multitask and advanced working knowledge of general office equipment and administrative practices.
- Ability to prepare and maintain required documentation.
- Ability to comply with state and federal confidentiality regulations.
Responsibilities
- Draft general responses and correspondence on behalf of the President and CEO.
- Prepare presentations and manage projects for the President and CEO and Board of Directors.
- Serve as the Board of Directors’ liaison and provide administrative and logistical support.
- Coordinate logistics for and attend regularly scheduled Board and Board Committee meetings.
- Capture and distribute Board meeting minutes, agendas, reports, and materials.
- Send Board meeting reminders by phone or email.
- Replenish and order office inventory.
- Perform filing, charting, faxing, and other administrative functions as required.
- Create, update, distribute, and maintain Board materials, including the Board Manual, Board Meeting Packets, and Strategic Plan.
- Manage logistics for onsite, offsite, and virtual Board meetings, including invitations, refreshments, setup, materials, and IT requirements.
- Oversee the Board SharePoint site and maintain current and archived Board materials.
- Review and process high volumes of email and written correspondence, handling and routing items as appropriate.
- Manage busy calendars and schedule meetings and appointments as needed.
- Perform other duties as assigned by the supervisor.
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What This Job Offers
Job Type
Part-time
Education Level
No Education Listed
