Administrative Assistant

City of Midland•Tx, TX

3d•Onsite

About The Position

Under general supervision, performs a variety of administrative, technical support, and customer service duties for the Utilities Department. This role often requires working independently or with limited guidance to complete tasks, utilizing Microsoft Office programs and industry-specific software. The position also manages the backflow program and performs related duties as assigned.

Requirements

Ability to read and understand manuals and updates regarding City and departmental policies and procedures.
Skill in the operation and maintenance of several office machines and equipment, such as computers, calculators, copiers, printers and fax machines, etc.
Skill in typing in order to design or complete spreadsheets, forms or word processing assignments.
Ability to learn and understand payroll data entry.
Ability to learn and understand purchasing and procurement software, payroll software, and other industry-specific software.
Skills to communicate both orally and in writing to citizens and other Departments.
High school diploma or equivalent.
Three to five years' experience working in a similar position.
Experience with Microsoft Office required.
Valid Texas driver’s license required.
Must complete typing test and a spelling and grammar test.

Nice To Haves

Notary Public Certification preferred but not required; however, must be qualified to become a Notary Public as part of your job duties.

Responsibilities

Answers phones, communicates with co-workers, greets visitors, answers citizens inquiries or directs calls to the appropriate person, and takes messages for the division.
Receives all purchasing card transaction logs and statements from cardholders in the division and codes all credit card transactions for proper allotment to divisional accounts.
Handles and routes all incoming and outgoing mail.
Maintains vendor files, including contact information and current and past contracts.
Maintains office supplies for the Utilities Department.
Enters, routes and tracks service requests.
Maintains personnel files.
Initiates check requests, purchase orders and requisitions.
Enters payroll information.
Manages the backflow program.
Performs related duties as assigned.