Administrative Assistant
About The Position
The Administrative Assistant provides vital support to the President of Northbridge University - Florida and DAVE School by managing a wide range of tasks including scheduling, communication, and office management. This role involves transcribing and compiling complex documents, correspondence, and reports, working independently and with a supervisor to set up and revise forms and reports. The assistant will proofread documents for accuracy, edit for correctness, and facilitate document completion by addressing problems or questions with originators. Additionally, the position requires developing new operator and machine/desktop publishing applications, testing software for routine and special projects, and providing appropriate documentation of departmental procedures.
Requirements
- Associate Degree from an accredited institution.
- Previous experience (2 years) in an administrative assistant role, preferably in a higher education institution, and/or college environment.
- Considerable knowledge of office administration and working with management.
- Demonstrated ability to be detail-oriented, adaptable, proactive, and take initiative.
- Flexible schedules, including traveling to different campus locations.
- Proficient knowledge of Excel - understanding of Google Sheets and Excel, including creating VLOOKUP, Pivot Tables, Macros, Formulas, and Functions.
Responsibilities
- Operates diverse applications to generate documents, diversified correspondence, commitments, policies, endorsements, binders, letters, memos, etc.
- Uses moderate to advanced equipment capabilities to produce and revise complicated documents, e.g., more involved policies, binders, and other legal documents.
- Prepare management reports and special projects as requested.
- Proofreads and edits own work.
- Perform general secretarial duties. May assemble title insurance policies and accompanying documents for copying.
- Answer the telephone; take and deliver messages to other departments.
- Communicate with supervisor, operators, and users to resolve specific problems/questions with regard to documents.
- Provide information/editorial assistant to Management.
- Give support to their supervisors and administrative assistant.
- Perform daily operations reports.
- Coordinate travel, meetings, and calendars from their supervisor’s internal and external constituents. Prepaid agendas.
- Coordinate travel arrangements demonstrates good judgment to plan and accomplish goals.
- Maintain office records in compliance with the record management policies.
- Provide and confidential administration support.
- Perform duties using independent judgment and initiative.
- Preparation of correspondence in the voice distribution list and other documents as requested. Other includes faxing, photocopying, and mailing.
Benefits
- Medical Coverage -Including additional options HSA, and FSAs - Dependent, and Health Care
- Dental/Vision Insurance Coverage
- 12 Paid Holidays / Paid Time Off / Paid Volunteer Day
- 401[k] with 50% Employer Matching
- Short-Term Disability Life Insurance
- Supplemental Life Insurance Options
- Growth Opportunities / Education Assistance and Professional Development Benefits
- Group Life Insurance
- Long Term Disability
- Talent Referral Program
- TicketsatWork - Discount Entertainment Program
- Enjoy a paid day off on your birthday (available to full-time employees after two years)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
Number of Employees
11-50 employees
