Part-Time Administrative Assistant

Howard Hanna Real Estate Services•Monroeville, AL

4d•Onsite

About The Position

The Administrative Assistant works closely with the Sales Manager to support agent and branch functions and help create an effective and efficient branch operation. This part-time role is based in Monroeville, Pennsylvania, and is scheduled Monday through Friday from 9 a.m. to 2 p.m., totaling 25 hours per week.

Requirements

Associate degree or 3–5 years of branch operations experience preferred.
Ability to work well with varied groups while maintaining a positive and professional manner with management, agents, and staff, in person and in writing.
Ability to communicate clearly, concisely, and professionally with management, agents, and staff, in person and in writing.
Proficiency in Outlook, Excel, and Word.
Proficiency in managing social media platforms, including Facebook and Instagram.
Ability to train individuals one-on-one or in small groups.
Strong organizational skills and ability to manage multiple projects simultaneously.
Ability to adjust direction when circumstances warrant.
Ability to work independently without regular direct supervision.
Ability to multitask and organize work so tasks are completed efficiently and on time.

Nice To Haves

Associate degree or 3–5 years of branch operations experience.

Responsibilities

Schedule, promote, and support agents individually and in groups on Howard Hanna Mar/Tech tools to increase adoption and efficiency.
Onboard new and experienced agents.
Process paperwork for agent departures and transfers.
Maintain office purchasing and supplies.
Maintain branch workrooms, supplies, and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, and copier/printer toner.
Manage branch floor duty and opportunity schedules.
Assist sales managers with recruiting packages.
Help agents with copiers, computers, and phones, and assist the IT department as needed.
Troubleshoot agent ordering.
Submit appropriate Help Desk tickets for technology support or office equipment troubleshooting.
Assist the sales manager with office social media posts, including Facebook and Instagram.
Train new agents on business systems and technology and paperwork procedures.
Prepare sales meeting agendas.
Process outgoing mail and distribute incoming mail.
Provide other administrative, agent-training, or sales-manager support with RVP approval.