Administrative Assistant - Nursing Administration

Mayo Clinic•Phoenix, AZ

About The Position

Provides administrative support by performing delegated administrative and clerical duties for the assigned work area(s). Exhibits confidentiality, flexibility, accountability, and professionalism. Prioritizes heavy work volume among the various areas according to department demands. May be responsible for supporting multiple individuals and performing high priority responsibilities or tasks in fast-paced environment.

Requirements

High school diploma or GED equivalent required
High-level skills in attention to detail, organization, customer service, professionalism, interpersonal relations, written and oral communication
Ability to prioritize frequently and quickly shift tasks, and adapt to a rapidly changing environment
Proficient application of English grammar, punctuation, and sentence structure
Proficient with MS Office Suite (e.g., Outlook, Word, Excel), including high volume calendar management/scheduling
Evidence of proficiency with virtual platforms (e.g., Zoom, MS Teams, SharePoint)

Nice To Haves

Some college preferred
Three years of secretarial experience preferred
Prefer work-related experience within the last five years

Responsibilities

Transcribing correspondence/documents
Maintaining calendars
Scheduling meetings
Making travel arrangements and processing reimbursement for travel and other professional expenses
Answering multi-line telephones and providing related follow-through
Creating and maintaining web pages and databases/spreadsheets
Providing support to departmental projects/activities as assigned
Preparing reports, meeting agendas and minutes, and presentation materials
Maintaining electronic files and records
Serving as a resource to the institution for department related needs and questions