Administrative Assistant - Nursing Administration

Mayo Clinic • Phoenix, AZ

1d • $22 - $31

About The Position

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Requirements

• High school diploma or GED equivalent required.
• Possesses high-level skills in: Attention to detail, organization, customer service, professionalism, interpersonal relations, written and oral communication, ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
• Proficient application of English grammar, punctuation, and sentence structure.
• Must be proficient with MS Office Suite (e.g., Outlook, Word, Excel), including high volume calendar management/scheduling.
• Evidence of proficiency with virtual platforms (e.g., Zoom, MS Teams, SharePoint).

Nice To Haves

• Some college preferred.
• Three years of secretarial experience preferred.
• Prefer work-related experience within the last five years.

Responsibilities

• Provides administrative support by performing delegated administrative and clerical duties for the assigned work area(s).
• Exhibits confidentiality, flexibility, accountability, and professionalism.
• Prioritizes heavy work volume among the various areas according to department demands.
• Transcribing correspondence/documents
• maintaining calendars
• scheduling meetings
• making travel arrangements and processing reimbursement for travel and other professional expenses
• answering multi-line telephones and providing related follow-through
• creating and maintaining web pages and databases/spreadsheets
• providing support to departmental projects/activities as assigned
• preparing reports, meeting agendas and minutes, and presentation materials
• maintaining electronic files and records.
• Serves as a resource to the institution for department related needs and questions.
• May be responsible for supporting multiple individuals and performing high priority responsibilities or tasks in fast-paced environment.

Benefits

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED