Administrative Assistant : Administration
About The Position
The Administrative Assistant serves as the first point of contact, both in person and for incoming calls to the department. This person will provide administrative support, playing an important role in the overall success of the department. Responsibilities can include answering telephone calls and assisting callers, coordinating appointments. Monitor and/or order office supplies as needed as well as keeping supplies organized. Scheduling equipment repair and service. May distribute mail and process incoming/outgoing mail. Schedules various room reservations for meetings and maintains room calendars as requested. Assists in the development of policies and procedures and departmental forms. Projects an image of professionalism in communication, appearance, and conduct. Maintains confidentiality. Maintains up to date unit specific data, logs, and runs reports for management. Performs other duties as assigned. FAITH COMMUNITY NURSING: Will be an integral team member involved with all aspects of Event Planning; including representing Hoag FCN at various community and inter-faith events throughout the year. CCU: On boards all contracted dialysis nurses and ensures compliance with all Hoag contract employee requirements. Collects and manages daily dialysis charge sheets. Reconciles monthly dialysis charges with CCU Director. Works with Finance and dialysis company to correct billing issues GAMMA KNIFE: Responsible for coordinating and scheduling Gamma Knife consultations and procedures, assisting the RN with pre and post-op treatment duties
Requirements
- Projects an image of professionalism in communication, appearance, and conduct.
- Maintains confidentiality.
Responsibilities
- Serves as the first point of contact, both in person and for incoming calls to the department.
- Provides administrative support.
- Answers telephone calls and assists callers.
- Coordinates appointments.
- Monitors and/or orders office supplies as needed and keeps supplies organized.
- Schedules equipment repair and service.
- May distribute mail and process incoming/outgoing mail.
- Schedules various room reservations for meetings and maintains room calendars as requested.
- Assists in the development of policies and procedures and departmental forms.
- Projects an image of professionalism in communication, appearance, and conduct.
- Maintains confidentiality.
- Maintains up to date unit specific data, logs, and runs reports for management.
- Performs other duties as assigned.
- Will be an integral team member involved with all aspects of Event Planning; including representing Hoag FCN at various community and inter-faith events throughout the year.
- On boards all contracted dialysis nurses and ensures compliance with all Hoag contract employee requirements.
- Collects and manages daily dialysis charge sheets.
- Reconciles monthly dialysis charges with CCU Director.
- Works with Finance and dialysis company to correct billing issues.
- Responsible for coordinating and scheduling Gamma Knife consultations and procedures.
- Assists the RN with pre and post-op treatment duties.
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
