Administrative Assistant - Req # 4149
About The Position
The Administrative Assistant provides comprehensive customer service, administrative, clerical, basic accounting, and basic human resources support to the Management Team and other staff members. This position provides excellent customer service to all customers and vendors, assists with purchasing and receiving, general accounting functions, supports recruitment and onboarding processes, and helps maintain employee records and compliance documentation. Summary The Administrative Assistant provides comprehensive administrative, clerical, and basic human resources support to the Operations Manager and other staff members. This position manages day-to-day office operations, assists with weekly billing and accounting functions, supports recruitment and onboarding processes, and helps maintain employee records and compliance documentation.
Requirements
- Strong written and verbal communication skills.
- Excellent organizational skills and attention to detail.
- Ability to establish and maintain effective working relationships.
- Flexible, dependable, and a strong team player.
- Proficiency in Microsoft Office Suite and ability to operate standard office equipment.
- Knowledge of office management systems, basic HR principles, and accounting procedures.
- High School Diploma or GED required.
- 1–3 years of administrative assistant or HR support experience required.
Nice To Haves
- Associate’s or Bachelor’s degree in Business Administration, Human Resources, or a related field preferred.
- Experience in transportation, logistics, or industrial environments is a plus.
- Familiarity with office management software.
- Discretion in handling confidential information.
Responsibilities
- Answer incoming calls, direct inquiries, take messages, and ensure timely distribution.
- Handle incoming and outgoing mail, including daily pickup and delivery to the post office.
- Manage shipping tasks, including packaging, labeling, and sending UPS and FedEx shipments.
- Order, stock, and organize office, kitchen, cleaning, and shipping supplies.
- Maintain cleanliness and organization of office workrooms and kitchen areas.
- Oversee and maintain office equipment (copiers, fax, postage machines); stock supplies and coordinate maintenance as needed.
- Support internal and external communications, ensuring messages, emails, and faxes reach intended recipients promptly.
- Assist with safety programs and maintain knowledge of facility permits and reporting requirements.
- Provide administrative and financial billing support to the Marketing Department; maintain purchasing controls.
- Code purchase orders and assist with financial accounting processes.
- Collect, summarize, and submit payroll timesheets.
- Assist with job postings, application screening, and scheduling interviews.
- Maintain and update employee personnel files and HR documentation.
- Track and manage employee attendance, PTO requests, and other HR-related records.
- Support HR compliance by helping prepare reports and maintaining required postings and notices.
- Serve as a point of contact for basic employee inquiries regarding policies and benefits.
- Perform other administrative and HR duties as assigned to ensure efficient office operations.
Benefits
- Competitive compensation packages
- Strong focus on safety, flexibility, and rewards and recognition
- Ascend Employee Development Program
- Access to over 6,000 professional courses via our Learning Management System
- Comprehensive Medical: Self-insured medical plans with competitive options including copay and HSA plans
- Dental & Vision: Full coverage for you and your family
- Generous 401(k) Match: Up to 4%
- Company-Paid Disability & Life Insurance: Long-Term and Short-Term Disability, AD&D and Life Insurance
- Voluntary Life for Employees & Family
- Health Savings Plan
- Paid Time Off (PTO) & Sick Time
- Family leave
- 9 Paid Holidays
- Weekly pay
- Professional Development: Free access to thousands of courses
- Employee Assistance Program: Confidential counseling and resources
- Wellness Program: Resources for mental, physical, and emotional balance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
