Administrative Assistant - Req # 4149

Denali Water Solutions•Selma, CA

7d•Onsite

About The Position

The Administrative Assistant provides comprehensive customer service, administrative, clerical, basic accounting, and basic human resources support to the Management Team and other staff members. This position provides excellent customer service to all customers and vendors, assists with purchasing and receiving, general accounting functions, supports recruitment and onboarding processes, and helps maintain employee records and compliance documentation. The Administrative Assistant provides comprehensive administrative, clerical, and basic human resources support to the Operations Manager and other staff members. This position manages day-to-day office operations, assists with weekly billing and accounting functions, supports recruitment and onboarding processes, and helps maintain employee records and compliance documentation.

Requirements

Strong written and verbal communication skills.
Excellent organizational skills and attention to detail.
Ability to establish and maintain effective working relationships.
Flexible, dependable, and a strong team player.
Proficiency in Microsoft Office Suite and ability to operate standard office equipment.
Knowledge of office management systems, basic HR principles, and accounting procedures.
High School Diploma or GED required.
1–3 years of administrative assistant or HR support experience required.

Nice To Haves

Associate’s or Bachelor’s degree in Business Administration, Human Resources, or a related field preferred.
Experience in transportation, logistics, or industrial environments is a plus.
Familiarity with office management software.
Discretion in handling confidential information.

Responsibilities

Answer incoming calls, direct inquiries, take messages, and ensure timely distribution.
Handle incoming and outgoing mail, including daily pickup and delivery to the post office.
Manage shipping tasks, including packaging, labeling, and sending UPS and FedEx shipments.
Order, stock, and organize office, kitchen, cleaning, and shipping supplies.
Maintain cleanliness and organization of office workrooms and kitchen areas.
Oversee and maintain office equipment (copiers, fax, postage machines); stock supplies and coordinate maintenance as needed.
Support internal and external communications, ensuring messages, emails, and faxes reach intended recipients promptly.
Assist with safety programs and maintain knowledge of facility permits and reporting requirements.
Provide administrative and financial billing support to the Marketing Department; maintain purchasing controls.
Code purchase orders and assist with financial accounting processes.
Collect, summarize, and submit payroll timesheets.
Assist with job postings, application screening, and scheduling interviews.
Maintain and update employee personnel files and HR documentation.
Track and manage employee attendance, PTO requests, and other HR-related records.
Support HR compliance by helping prepare reports and maintaining required postings and notices.
Serve as a point of contact for basic employee inquiries regarding policies and benefits.
Perform other administrative and HR duties as assigned to ensure efficient office operations.

Benefits

Competitive compensation packages
Strong focus on safety
Flexibility
Rewards and recognition
Ascend Employee Development Program
Access to over 6,000 professional courses via our Learning Management System
Comprehensive Medical (self-insured medical plans, competitive options including copay and HSA plans)
Dental & Vision coverage
Generous 401(k) match of up to 4%
Company-paid Long-Term and Short-Term Disability
Company-paid AD&D and Life Insurance
Voluntary Life for Employees & Family
Health Savings Plan
Paid Time Off (PTO) & Sick Time
9 Paid Holidays
Weekly pay
Employee Assistance Program (confidential counseling and resources)
Wellness Program