Administrative Assistant

Marathon Petroleum Corporation•Owensboro, KY

12d•Onsite

About The Position

At MPC, we’re committed to being a great place to work – one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborative team environment. Marathon Pipe Line has a vacancy for a highly motivated individual to fill a part-time Administrative Assistant position at its Owensboro Area (Owensboro, KY). This position is expected to work 34 hours per week. The successful candidate will have strong organizational, interpersonal and communication skills and be able to work in a team environment. The successful candidate will provide administrative and office support activities for their assigned group, along with supporting the overall Company. Duties may include fielding telephone calls, receiving and directing visitors, word processing, filing, and scanning/faxing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. There may be some travel involved for the purpose of records auditing, in-person meetings, company events, and management.

Requirements

High School Diploma or GED
Associate's degree desired
Preferable minimum 3 years’ experience as an Administrative Assistant
Strong organizational skills
Excellent keyboarding skills
Familiarity with PC-based software applications, i.e., Microsoft Office Suite (particularly Excel) and SAP
Excellent verbal and written communication skills
Ability to set and organize work priorities
Excellent time management skills
Ability to work with confidential information
Ability to complete work based on specific time restrictions is essential
A valid driver's license is required

Nice To Haves

Preferable knowledge and experience of Power Platform (i.e. Power BI, Power Apps, Power Automate)

Responsibilities

Perform general administrative responsibilities and general clerical duties to include, but not limited to, gathering, input of, generating review and/or analyzing data, handling telephone calls, copying, faxing, mailing and filing, maintaining office calendar to coordinate work flow and meetings, monitoring and assisting with maintenance of the organization’s website, creating and modifying documents such as reports, memos and letters using Word, Excel, and/or other presentation software, coordinating meetings and conferences, make travel arrangements for personnel, dealing with internal (i.e., Sharepoint, Records Management)/external customers, performing records management in accordance with Company policy, collecting and maintaining inventory of office equipment and supplies, and assisting, in a limited extent, with the above duties for the department.
Compose, transcribe, prepare, proofread routine and confidential documents, both written and electronic, deal with routine travel arrangements as appropriate, maintain and operate office equipment, and order supplies as necessary and data entry as appropriate.
As Records Coordinator, coordinate all record generation, use filing and retention in compliance with the MPL Records Management program.
Serve as backfill for other Administrative Assistants when needed.