Administrative Assistant I/II/III

Dominion Energy • Waterford, CT

4d • Onsite

About The Position

Dominion Energy is committed to providing reliable, affordable, and increasingly clean energy that powers our customers every day. If you want to work for a purpose-driven company that values safety and collaboration, we’re looking for you. You won’t just find a job here; you’ll find your career. Military service members and veterans with ranks from E5-E9, W1-CW5, or O3-O6, plus appropriate equivalent combination of education and years of experience as outlined below will be considered for this opportunity.

Administrative Assistant I: Under direct supervision, this role provides entry-level clerical and administrative/secretarial support to a management level(s) and department or staff. Performs routine office duties such as: answering and screening telephone calls, making appointments and scheduling meetings, processing mail and faxes, composing routine correspondence, collecting, compiling and analyzing basic information and data, answering routine inquiries, maintaining and updating office supplies, assisting in maintenance of department files and performing data entry following detailed instructions and guidelines. May handle confidential records or information and make travel arrangements. Provides basic typing and word processing support. Uses computer software such as word processing, spreadsheets, graphics and presentation software.

Administrative Assistant II: Under general supervision, this role provides clerical and administrative/secretarial support to a management level(s), and department or staff. Performs general office duties such as: answering and screening telephone calls, making appointments and scheduling meetings, processing mail and faxes, composing correspondence, collecting, compiling and analyzing information and data, providing information on inquiries, maintaining and updating office supplies, assisting in maintenance of department files, performing data entry and maintaining and updating department informational databases. May process expense reports/invoices, provide budget tracking support, handle confidential records and information and make travel arrangements. Uses discretion in making decisions regarding planning, organizing and scheduling work. Provides general typing and word processing support. Regularly uses computer software such as word processing, spreadsheets, graphics and presentation software.

Administrative Assistant III: Under general supervision, this role provides the highest level of clerical and administrative/secretarial support to a management level(s) and department or staff. Performs general office duties such as: answering and screening telephone calls, making appointments and scheduling meetings, processing mail and faxes, initiating and composing correspondence, collecting, compiling and analyzing information and data, performing higher level calculations and analyses, investigating questionable areas and making administrative decisions, maintaining and updating office supplies, assisting in maintenance of department files, performing data entry and maintaining and updating department informational databases. May process expense reports/invoices, provide budget tracking support, handle confidential records and information and make travel arrangements. Exercises considerable discretion in performance of duties and responsibilities. May provide guidance and assistance to less experienced office support staff. Provides typing and word processing support. Regularly uses computer software such as word processing, spreadsheets, graphics and presentation software.

Requirements

• Administrative Assistant I: 1+ years of directly related experience.
• Basic understanding of operation of computerized equipment and standard office equipment
• Basic skills in use of word processing, spreadsheet, graphics and presentation software
• Oral and written communication skills
• Administrative Assistant II: 3+ years directly related experience
• Ability to collect, compile and analyze information and data
• Good oral and written communication skills
• Proficient skills operating computerized and standard office equipment
• Proficient in use of word processing, spreadsheet, graphics and presentation software
• Understanding of company policies and procedures
• Some clerical/administrative experience
• Understanding of SAP
• Administrative Assistant III: 5+ years of extensive clerical/administrative experience
• Strong oral and written communication skills
• High level of initiative and ability to exercise judgment and discretion
• Strong skills operating computerized and standard office equipment
• Excellent skills using word processing, spreadsheet, graphics and presentation software
• In depth knowledge and understanding of company policies, practices and procedures
• Strong planning and organizational skills
• Proficient in use of SAP

Responsibilities

• Answering and screening telephone calls
• Making appointments and scheduling meetings
• Processing mail and faxes
• Composing routine correspondence
• Collecting, compiling and analyzing basic information and data
• Answering routine inquiries
• Maintaining and updating office supplies
• Assisting in maintenance of department files
• Performing data entry
• Handling confidential records or information
• Making travel arrangements
• Providing basic typing and word processing support
• Using computer software such as word processing, spreadsheets, graphics and presentation software
• Processing expense reports/invoices
• Providing budget tracking support
• Maintaining and updating department informational databases
• Investigating questionable areas and making administrative decisions
• Providing guidance and assistance to less experienced office support staff

Benefits

• health benefits with coverage for families and domestic partners
• vacation
• retirement plans
• paid holidays
• tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED