Administrative Assistant

3VI•San Jose, CA

33d•$25 - $30•Onsite

About The Position

This is an exciting opportunity for a motivated, detail-oriented Administrative Assistant to support coordination, general administrative tasks, and new hire onboarding. The role is a strong fit for someone who thrives in a dynamic environment, takes ownership of documentation and records, and works independently with accuracy and confidentiality. 3Vi are currently hiring for a highly organized and detail-oriented Administrative Assistant to support deadline driven administrative activities in a fast-paced professional environment. This role is ideal for someone who enjoys organizing documentation, maintaining accurate records, and supporting fast-paced professional teams independently. The position requires strong ownership, reliability, professionalism, and the ability to work with minimal supervision. The ideal candidate is proactive, organized, and capable of managing multiple administrative tasks while maintaining a high degree of accuracy and confidentiality.

Requirements

At least four years of experience in administrative support, office coordination, or document control in a professional office environment
Strong attention to detail and accuracy
Excellent organizational and time-management skills
Strong written communication and follow-through skills
Ability to work independently with minimal supervision
Proficiency with Microsoft Office Suite
Ability to maintain confidentiality and handle sensitive business information professionally

Nice To Haves

Associate degree or bachelor’s degree preferred

Responsibilities

Coordinate day-to-day administrative tasks
Assist with maintaining company records, submission logs, tracking logs, and expenses
Support data entry, administrative filings, document preparation, and meeting minutes
Assist with company phone coverage, voicemail management, and message follow-up as needed
Perform document control activities including scanning, file conversion, formatting, PDF assembly, printing, and electronic filing
Support with onboarding and general office tasks
Coordinate mail, FedEx shipments, printing, and other administrative logistics
Assist with ordering and organizing office supplies, merchandise, equipment, and miscellaneous company materials
Assist with planning meetings, travel, conferences, events, and activities
Travel as needed to support administrative and onboarding tasks
Assist with preparing social media content
Perform other administrative tasks and duties as assigned