Administrative Assistant

The Consulting Engineers Group-NM P.C.•Albuquerque, NM

16d•$18 - $26•Onsite

About The Position

The Administrative Assistant provides comprehensive administrative and office operations support to ensure the efficient day-to-day functioning of the office. This role serves as a central point of coordination for communications, scheduling, recordkeeping, and routine accounting and HR administrative tasks. The Administrative Assistant works to support internal business operations, maintain organized systems, and uphold confidentiality and professionalism across all activities. This is a full-time (40hrs/week), onsite position in Albuquerque, NM reporting to the CEO of the Company.

Requirements

1–3 years of administrative or office support experience preferred
Ability to work independently and manage time effectively
Professional demeanor and customer-service mindset
Strong organizational, time-management, and multitasking skills
Clear and professional written and verbal communication
High attention to detail and accuracy
Professional phone etiquette and customer-service orientation
Ability to handle confidential information with discretion
Basic accounting and recordkeeping skills
Ability to work independently and prioritize tasks effectively
Experience with scheduling, document preparation, and office coordination
Experience supporting billing, expense tracking, or AP/AR functions preferred
Experience supporting HR administrative processes (e.g., onboarding paperwork) a plus
High school diploma or equivalent required; associate degree or administrative coursework preferred
Proficiency in Microsoft Office (Word, Excel, Outlook); experience with other office systems or HRIS platforms a plus
Candidates must be legally authorized to work in the United States now and in the future without the need for employer sponsorship.

Responsibilities

Provide general administrative support, including filing, data entry, document preparation, and record maintenance
Answer, monitor, and route phone calls, emails, and voicemail in a professional manner; ensure clients and internal team members know how to make contact, escalating urgent matters as needed
Schedule meetings, manage calendars, coordinate logistics, and prepare meeting materials
Prepare, edit, and distribute reports, presentations, memos, and internal communications
Maintain confidentiality when handling sensitive or proprietary information
Maintain electronic and physical filing systems for administrative, project, HR, and accounting records
Coordinate with other offices on company-related matters
Check, sort, and distribute incoming mail; prepare outgoing mail and courier deliveries as needed
Organize and support employee activities and internal events
Coordinate maintenance of office equipment and facilities-related needs
Maintain office supply inventory and submit supply requests
Update billing spreadsheets by the 20th of each month
Submit and track credit card receipts via Dropbox; support monthly credit card reconciliation
Assist with expense reports, invoices, accounts payable/receivable functions, and basic tracking or reconciliation
Support onboarding and offboarding administrative tasks, including paperwork, system access coordination, and policy administration
Monitor and submit unplanned absences in accordance with company procedures
Perform other administrative and office support duties as assigned in support of all staff