Administrative Assistant

Archdiocese of Kansas City in Kansas • Kansas City, KS

33d • Onsite

About The Position

The Archdiocese of Kansas City in Kansas is seeking an Administrative Assistant to support the mission of the Archdiocese by providing organized and detail-oriented administrative support to the Office of Real Estate and Construction. This role assists with matters related to real estate transactions, construction projects, property management, and facility-related initiatives that advance the ministries and apostolic work of the Catholic Church. The position is part-time, averaging 24 hours per week, and requires on-site work within the Chancery office.

Requirements

• Excellent verbal and written communication, interpersonal, problem solving, time management and organizational skills.
• Ability to problem-solve.
• Strong attention to detail and ability to multitask.
• Ability to work independently and as a member of a team.
• Use all standard office equipment including telephone systems, copiers, fax machines, computers, printer and postage meter.
• Maintain confidentiality.
• High School Diploma or equivalent, required.
• Minimum three (3) years’ of administrative assistant or similar experience.
• Intermediate proficiency in Microsoft Office Suite – Word, Excel, PowerPoint and managing network files and folders.
• Consent to a background check.
• Commit to our Code of Conduct and Statement of Foundational Principles as they Relate to Employment policies.
• Complete Safe Environment training before hiring.

Nice To Haves

• Associate’s degree or higher preferred.
• Practicing Catholic in good standing helpful and preferred.

Responsibilities

• Mail notices for all property and contracts to appropriate parishes and schools.
• Answer calls, maintain calendars and schedule meetings.
• Coordinate, track and follow up on construction contracts.
• Apply for project exempt certificates.
• Maintain transaction documentation, track receipt of required documents, and organize and maintain physical and electronic files.
• Coordinate with Accounting regarding transaction-related payments, including coding and processing payment information as needed.
• Maintain property database to track all archdiocesan properties.

Benefits

• Comprehensive health and welfare benefits plan including medical, dental and vision.
• 401k plan that includes matching contributions.
• Generous paid time off policies such as vacation, sick leave and paid holidays.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED