Administrative Assistant

RaceTrac • Atlanta, GA

1d • Onsite

About The Position

The Administrative Assistant is responsible for carrying out administrative duties to support various aspects of a department. This individual assists all levels of leadership with any ad hoc administrative project needs and department planning. At RaceTrac, the company emphasizes that its people make the difference, fostering a team environment that brings energy, innovation, and a passion for serving others. They support each other, celebrate wins, and create opportunities for growth across their four operating divisions: RaceTrac, RaceWay, Energy Dispatch, and Gulf. The company encourages continuous learning, innovation, and trying new things, ensuring there is never a dull day.

Nice To Haves

• Associate’s degree from an accredited college or university preferred
• 1+ years experience in an administrative role a plus
• Knowledge of Microsoft Office Suite preferred

Responsibilities

• Carries out basic office administrative duties including, but not limited to, filing, copying, scanning, ordering supplies, generating reports and presentations, setting up for meetings, conducting research and sorting mail.
• Processes invoices for both vendors and general contractors in a timely manner. Serves as a point of contact for vendor and general contractor questions relating to payments.
• Provides real-time scheduling support by booking appointments and preventing conflicts.
• Screens phone calls and routes callers to the appropriate party.
• Uses technology to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greets and assists visitors.
• Maintains polite and professional communication via phone, e-mail, and mail.
• Anticipates the needs of others in order to ensure their seamless and positive experience.
• Performs various ad hoc requests for department personnel as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees