Administrative Assistant - R.W. LaPine

Rose Street Advisors•Kalamazoo, MI

10d•Onsite

About The Position

R.W. LaPine is a fourth-generation Mechanical Contractor serving Mid & Southwest lower Michigan, with headquarters in Kalamazoo. As a leader in Plumbing, Piping, HVAC Commercial Service, and Custom Metal products, R.W. LaPine is experiencing significant growth, creating an exciting and challenging work environment for employees to thrive and grow their careers. We are seeking a Services Division Administrative Assistant to join our team. This role is a key member of the RWL Service team and will be responsible for performing various administrative tasks.

Requirements

Attention to detail and accuracy, while operating in an efficient manner
Strong organizational and multitasking skills
Excellent verbal and written communication skills
Ability to work independently and as part of a team
High school diploma or equivalent required
Proficient with Microsoft Office Suite (Outlook, Excel, Word) and Adobe Acrobat

Nice To Haves

3+ years of administrative or office experience

Responsibilities

Answer and direct phone calls, emails, and visitors in a professional manner
Screen and route all customer service work requests
Perform general administrative duties including filing, copying, scanning, and data entry
Maintain office records, documents, and filing systems
Assist scheduling meetings, appointments, and conference rooms
Assist with preparing reports and correspondence
Order and maintain office supplies and equipment
Receive, sort, and distribute mail and packages
Support billing or other accounting functions as needed
Maintain confidentiality of company and employee information
Coordinate travel arrangements and company events when required
Perform other administrative duties as assigned