Administrative Assistant
About The Position
PHG is a hospitality management company focused on Food, Culture and Event Experiences. At core, we’re a team that is passionate about creating connections with people through food, community, and fellowship. We are known for curated hospitality experiences in the Greater Washington and Baltimore Metropolitan area and more recently throughout the United States. Potomac Hospitality is looking for an Administrative Assistant to support our business operations. We need an individual with excellent interpersonal and organizational skills to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a variety of tasks related to daily activities of a busy catering and restaurant management company.
Requirements
- Must be willing to work 40+ hours a week and travel when necessary
- Customer Service, prior admin experience preferred.
- Excellent organizational skills.
- Clear, positive, energetic communication skills.
- Able to deliver and communicate to diverse crowd of associates.
- Excellent communication and literature skills.
Nice To Haves
- Familiarity with corporate catering and restaurant operations is a plus.
- Tripleseat or Caterease experience is a plus.
- Expert in Microsoft Suite, Google Workspace and Canva preferred.
- Food & beverage or culinary experience preferred.
Responsibilities
- Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
- Maintain positive relations with clients at all times, via email and/or phone communications and correspondence.
- Monitor and maintain cleanliness, sanitation, and organization of assigned work areas.
- Schedule daily activities and in-house groups.
- Schedule Leadership Travel, Meetings and Speaking Engagements
- Assist in planning Community and Special Events as needed.
- Assist Department Heads with New Hire onboardings.
- Process Gift Certificates when needed.
- Process invoices for events - entertainment, decorations, production, and others
- Assist events teams to ensure efficiency in logistics.
- Order office supplies as needed.
- Coordinate Food and Beverage meetings minutes.
- Maintain stationary supplies & proper filing systems.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
