Riverside - Administrative Assistant

Blackstone Consulting, Inc.•Riverside, CA

14h•Onsite

About The Position

Blackstone Consulting, Inc. (BCI) is seeking a dedicated individual with a strong work ethic and demonstrated success in an administrative support role for an immediate opening. This role requires excellent communication and administrative assistant skills, with a solid knowledge of Microsoft Suite programs (Word, Excel, PowerPoint, Scheduler, and Outlook - MS 365). The applicant must have a proven history of punctuality and effective time management. In this position, the Administrative Specialist will provide logistic and administrative support to our security operations in the region, including data entry, billing, and payroll duties. The ideal candidate will be extremely organized, flexible, and enjoy supporting a growing organization in an administrative capacity, always prioritizing customer service and solution-finding for staff. A high level of professionalism and confidentiality is expected, along with expertise in Outlook, Excel, and PowerPoint, and familiarity with billing software. Superior verbal communication skills, strong decision-making ability, and attention to detail are essential. The company requires and provides a physical screening/exam.

Requirements

Great communications skills
Admin Assistant skills
Solid knowledge of the Microsoft Suite programs to include, Word, Excel, PowerPoint, Scheduler and Outlook (MS 365)
Solid history of being on time and time management
Extremely organized
Flexible
Enjoy supporting a growing organization in an administrative role
Maintaining Customer Service in the forefront of all interactions with a focus on finding solutions for staff
High level of professionalism
Confidentiality
Expertise in outlook, excel and PowerPoint
Familiarity with billing software
Superior verbal communication skills
Strong decision-making ability
Attention to detail

Responsibilities

ID Badge preparation & final output, using the Lenel platform
Maintain & Disburse tickets through ServiceNow
Verify employment status through HR with AccessNow
Collaborate with Managers for badging needs / exceptions
Document & provide data for Security Reports (CORE)
Preside over Lost & Found program
Networking / Distribution of Key program with stakeholders
Education / communication on Parking Program
Informing / organizing requests for and received from Offsite Officers
Champion specific Badging E-mail for accessibility & staff use
Filing, organizing and other administrative tasks
Handling confidential and sensitive employee information
Placing and tracking uniform orders
Replenishing and tracking of security officer equipment
Assisting Support Services Department with general administrative and clerical support