Administrative Assistant

Christian Care Centers- Mesquite • Mesquite, TX

7d • Onsite

About The Position

The Administrative Assistant performs the day-to-day administrative functions, handles mail, and other clerical functions of the community in accordance with current established procedures and as directed. This role involves interacting professionally with visitors, residents, teammates, and vendors, maintaining office records, and ensuring the confidentiality of all organizational information. The position also includes managing resident directories, ordering supplies, and adhering to HIPAA regulations for resident information privacy. Fostering teamwork and performing other assigned duties are also key aspects of this role.

Requirements

• Minimum of 1 year of experience in clerical position.
• Excellent communication skills and basic computer skills.
• Experience with Microsoft Word and Microsoft Excel.

Nice To Haves

• Compassion for and desire to work with seniors!

Responsibilities

• Receive and direct phone calls, guests, and correspondence
• Keep calendar for meeting areas and other areas, as assigned
• Interact in a professional and pleasant manner with all visitors, residents, teammates, and vendors
• Process and maintain office records
• Maintain confidentiality of all organizational information
• Receive, sort, and distribute mail and announcements as directed
• Maintain resident listing/directory and provide an updated copy to community personnel
• Order supplies and keep ongoing records of inventory
• Maintain privacy of records, conditions, and other information relating to residents, teammates, and community in accordance with HIPAA regulations
• Perform assigned tasks in accordance with community policies and procedures
• Foster teamwork with co-workers, show initiative in overcoming obstacles, take actions that assist others beyond job responsibilities, and have a positive impact on co-workers, residents, and visitors.
• Seek out and perform other duties as assigned or needed.

Benefits

• Benefits begin the 1st of the month following 30 days of employment for Full Time Employees.
• Full suite of benefit plan offerings customizable to your needs, including medical, dental, vision, STD, LTD, Critical Illness, Accident, etc. for eligible employees.
• 401(k) plan with employer match for eligible employees.
• Paid Time Off and Holidays for eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed