Onsite Administrative Assistant

Associa • Miami Gardens, FL

2d • Onsite

About The Position

Associa is seeking a Part-time Administrative Assistant to join their dynamic property management company in Miami Gardens, FL. This role is crucial for the efficient operations of the community, requiring a proactive individual who can provide support, follow instructions effectively, and deliver good customer service to assist residents with their day-to-day concerns. The work schedule is Friday, Saturday, and Sunday, totaling 20 hours per week.

Requirements

• Knowledge of Microsoft Office Suite (Word, Excel, Outlook) at a proficient level.
• Bilingual (English and Spanish) is required.
• Professional customer service and communication skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level.
• Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
• Able to work effectively with others in person and in group setting.
• Able to prioritize, manage time, and meet deadlines.
• Able to interpret verbal and/or written instructions at a proficient level.
• High School Diploma or GED Required.
• At least one year of directly related or closely related experience.

Responsibilities

• Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
• Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
• Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED